Har-Ber Meadows POA Board Meeting

February 23, 2015

Board Members in attendance were: Rob Frits, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jerry Martin, Bobbye Kelly, Jason Combs, and Jamey Smithson.

Board Members absent: Judy Hammond.

Also in attendance were John Duke, Property Manager and Officer Scott, Springdale Police Department.

Designation of Quorum: President Rob Frits presiding. Meeting called to order 6:30 p.m.

Resident Concerns:

 

 

 

New Business:

Rob Frits informed the board that he contacted Donnie Rutledge concerning last month's request by David Coombs to use the term 'Har-Ber' in the name of the monthly magazine that he is involved in publishing and distributing to residents. It was determined that the licensing arrangement had lapsed, so Rob was able to purchase it as a 'one time deal' for $150.00. So it is no longer a concern as we now control the rights for the use of the term.

Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting.

 

Treasurer's Report: Rob Frits stated that the financials were sent via email by Alicia for board members approval. Jerry Martin moved, seconded by Rob Stark to approve the January financials. The motion passed 8-0.

Property Manager's Report: presented by John Duke.

  1. 412/Founder’s entry sign discussion
    • Insurance Proceeds = $5.918.50
  1. Custom Lawn Care has repaired the entry sign for $500.
  1. New lighting fixtures will be installed. New and brighter LED fixtures will cost $500 including installation.
  2. Work is complete.
  1. Arnold Miranda - $500
  2. Signarama - $400 – Work is complete.

 

  1. Brick discoloration in common areas
    • Bridge Columns:
  1. I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD.   Waiting to hear back from city on expected completion date.
  2. The City of Springdale is repairing the bridge columns beginning on 11/20 per a directive from the AHTD.

 

  1. I have located a 10" brick that can be used for repair going forward.
  2. Soliciting Additional Bids:
    1. Custom Lawn Care - $9,600
    2. Handyman Connection/MP Construction - $8,915
    3. Soliciting bids from mason referrals received from Boral Brick

 

  1. Crumpacker Park Irrigation (See Attached) Bobbye Kelly moved, seconded by Rob Stark to irrigate the Crumpacker Park 'landscaped circle'. The motion passed 8-0.
    • Morgan can use existing power at pavilion to set controller for irrigation at pavilion. The cost will be approximately $400.00.
  1. All Around - $3,200.00
  2. Custom Lawn Care - $2,469.38

 

  1. Pool House Improvements - Jamey Smithson moved, seconded by Bobbye Kelly to approve $5000.00 for improvements and maintenance to the pool house. The motion passed 8-0. This is considered 'maintenance' to the area.
    • Dawn Rhodes, resident, has agreed to help with various color and paint combinations for the pool house interior and will be attending the meeting.
  1. Paint all walls and ceilings with an eggshell/high gloss finish (except storage areas)
  2. Paint all woodwork with enamel finish
  1. (See Attached)

 

  1. Pool Improvements
    • Permanent Shade (See Attached)- Dawn Rhodes presented pictures of material or canvas sails to be installed in certain areas to provide shade. They have a 10 year manufacturer's warranty---see attached. Jerry Martin moved, seconded by Jamey Smithson to approve $6600.00 for the sails to be charged to capital improvements. The motion passed 8-0.
    • Pool Deck and Front Entrance Improvements (See Attached) - on hold.

 

  1. Common Area Improvements (See Attached)
    • Sidewalks - bid from Custom Care Lawns attached. - no action taken.
    • Trees - bid from Custom Care Lawns attached for Crumpacker Park. - no action taken.
    • Benches/Bleachers - see attached printouts from 'Belson Outdoor' for examples of players benches and/or parent's bleachers. Discussion followed resulting that we needed 2 players benches and/or a parent's bleachers set. It was also mentioned that we should complete the sidewalk to the third base line and add a garbage can. The estimate for this was $6500.00.       Jerry Martin moved, seconded by Jamey Smithson to purchase two player's benches, a parent's bleacher, a garbage can and complete the sidewalk to third base. The motion passed 8-0.

 

  1. Har-Ber Ducks
    • Jill Young presentation. (See Attached)
    • Har-Ber Ducks paid $450 for 2014.

 

  1. Helstern Middle School East Program
    • I have communicated the Board’s concerns to the E.A.S.T. program and expect a modified proposal to be presented to the Board at the February meeting.

 

  1. Helen Tyson Middle School East Program

We are students from Helen Tyson Middle School E.A.S.T, we would like to ask for your permission to build a Little Free Library. It will benefit the neighborhood community by having a Little Free Library near. They will be able to have access to a book in there community.

The little free library is a little library that is usually made of wood it is basically a wooden box that is being supported by a wooden pole that is implanted in the ground to hold it steady. The Little Free Library would be water proof and wind proof.  You can see examples of Little Free Libraries here: http://littlefreelibrary.org/

 

We selected this project because we would like to encourage the community to read and to expand their imagination and their reading skills.

 

We are in the early planning stages and are hoping to locate areas of Springdale where people will grant us permission to install these.  Once we have built these partnerships, we will proceed with finding the money to make our LFL.

 

From Helen Tyson Little Free Library team- Maddie,        Brianna, Valery

 

 

Old Business: Property Manager's Report

  1. Pool
    • Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
  2. Broken light pole
    • 56th Street/Francis Fair – On hold for 56th street lane additions.
  3. Francis Fair Stop Signs
    • The City is conducting studies to determine if this request is an option.
    • November 5 Traffic Committee Meeting.
    • Waiting for City to finalize Traffic Calming Policy (See attached minutes/traffic calming policy)
  4. Bridge Railing Paint

 

Committee Reports:

Architectural Review Committee: no meeting.

 

Security Report: presented by Officer Smith of the Springdale P.D. and Jamey Smithson.

 

 

Lakes Report: presented by Ralph Gresham.

 

Landscape and Facilities: see item 3 under Property Manager's Report.

Long Range Planning Committee: presented by Rob Frits.

 

Old Business Follow-up:

Website Development: presented by Rob Stark.

 

Further Discussion:

 

Voting and Board Authorizations via email: 1-26-15 to 2-24-15 - none

With no further business, the meeting was adjourned at 9:07p.m..

Respectfully submitted this 23rd day of March, 2015.

 

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

 

 

 

Har-Ber Meadows POA Board Meeting

January 26, 2015

Board Members in attendance were: Rob Frits, Judy Hammond, Nancy Brown, Ralph Gresham, Hope Feiner, Jerry Martin.

Board Members absent: Rob Stark, Jason Combs, Bobbye Kelly, and Jamey Smithson.

Resident Concerns: none

Designation of Quorum: President Rob Frits presiding. Meeting called to order 6:30 p.m.

New Business:

Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting.

 

Treasurer's Report: no report at this time due to Alicia's absence.

Rob Frits added that All-around has again offered a 7% discount ($1500.00) for Jan., Feb., and March 2015 if we paid in advance. Hope Feiner moved, seconded by Jerry Martin to pay All-Around for the three months in advance in order to take advantage of the discount. The motion passed 6-0.

Property Manager's Report: agenda emailed to the board members since John was out of town. Rob Frits added that cars hit and damaged two street trees. Their insurance should cover them.

 

412/Founder’s entry sign discussion

 

Brick discoloration in common areas

 

 

  1. Crumpacker Park Irrigation (See Attached)
    • Morgan can use existing power at pavilion to set controller for irrigation at pavilion. The cost will be approximately $400.00.
      1. All Around - $3,200.00
      2. Custom Lawn Care - $2,469.38

 

  1. Pool House Improvements
    • Paint all walls and ceilings with an eggshell finish (except storage areas)
    • Paint all woodwork with enamel finish
    • Paint walk-thru and bathroom floors with a non-skid finish same color as meeting room
      1. Arnold Miranda - $2,050 including all material except floor paint. He is currently researching floor slip resistant paint for specs and price.
      2. SelectPro Painters – Anticipating bid on 1/22.

 

Dale could not repair the old bench that was damaged in the storm. He has the following proposal for a new bench and installation:

  1. Teak bench - $899.00 plus tax
  2. Shipping - $139.00
  1. Labor - $400.00
  2. Total - $1,488.00 plus tax

 

  1. Pool Contract – April 1, 2015 through March 31, 2016 - Judy Hammond moved, seconded by Nancy Brown to continue our contract with Krystal Klear. The motion passed 6-0.
    • Krystal Klear Pools Inc. - $600.00 mo.
      1. * Same price at 2014
    • Clean Pro, LLC - $1,538.60 mo.
    • pH Pool Care - $1,025.00 mo.
    • Seaside Pools – Due the week of 1/26

 

  1. Helen Tyson Middle School
    • I visited with Todd Loftin regarding our concerns about the E.A.S.T. proposal. I have communicated this to the E.A.S.T. program and expect a modified proposal to be presented to the Board at the February meeting.

Dear Mr.Duke,

We are students from Helen Tyson Middle School E.A.S.T, we would like to ask for your permission to build a Little Free Library. It will benefit the neighborhood community by having a Little Free Library near. They will be able to have access to a book in there community.

The little free library is a little library that is usually made of wood it is basically a wooden box that is being supported by a wooden pole that is implanted in the ground to hold it steady. The Little Free Library would be water proof and wind proof.  You can see examples of Little Free Libraries here: http://littlefreelibrary.org/

We selected this project because we would like to encourage the community to read and to expand their imagination and their reading skills.

We are in the early planning stages and are hoping to locate areas of Springdale where people will grant us permission to install these.  Once we have built these partnerships, we will proceed with finding the money to make our LFL.

-- From Helen Tyson Little Free Library team- Maddie, Brianna, Valery

  1. Miscellaneous
    • Replaced faulty GFI light pole receptacles.
    • 12 trees planted in Dancing Rabbit Park.
    • 1 tree planted in Apple Shed Park.
    • 1 tree planted in median leading to Estates.

Old Business:

  1. Pool
    • Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
  2. Broken light pole
    • 56th Street/Francis Fair – On hold for 56th street lane additions.
  3. Francis Fair Stop Signs
    • The City is conducting studies to determine if this request is an option.
    • November 5 Traffic Committee Meeting.
    • Waiting for City to finalize Traffic Calming Policy (See attached minutes/traffic calming policy)
  4. Bridge Railing Paint

 

Committee Reports:

ARC- presented by Judy Hammond. Nothing this month other than one application received.

Security and Neighborhood Watch- no report this month.

Lakes Committee: presented by Ralph Gresham.

 

Landscape and Facilities Committee: no report, on hold.

Long Range Planning Committee: Rob Frits stated that we are starting to see some progress with the 56th Street expansion. He also added that the pool clubhouse renovation update is noted in the property manager's report.

 

Voting and Board Authorizations via email: 12-16-14 to 1-26-15 - none

With no further business, the meeting was adjourned at 7:41p.m..

Respectfully submitted this 23rd day of February, 2015.

 

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

 

 

 

Har-Ber Meadows POA Board Meeting

December 15, 2014

Board Members in attendance were: Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, Bobbye Kelly, Jerry Martin.

Board Members absent: Rob Frits and Jamey Smithson,

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Matt Baker ARC.

The meeting was called to order at 6:32 p.m. by Vice-President Judy Hammond.

Designation of Quorum: President Vice-President Judy Hammond presiding.

Resident Concerns: and New Business:

Marla and Kevin Lightburn, 207 Ireland were present concerning the ARC decision to deny their application for the installation of a swimming pool at their residence. They ask that the POA Board of Directions grant a variance to the ARC's decision and allow them to install their pool. The ARC denied their request because the amount of concrete to be poured around the pool, and concrete already there, far exceeded the amount of square footage permitted by the HBM guidelines. The Lightburns and their contractor requested that they be permitted to lay pavers around the pool instead of poured concrete. After discussion, Jason Combs moved to grant a variance to allow construction of the pool with pavers to be placed around the pool instead of poured concrete, seconded by Rob Stark. The motion passed with the following count:

4 Ayes - Rob Stark, Hope Feiner, Jason Combs, and Bobbye Kelly

2 Nays - Jerry Martin and Ralph Gresham

2 Abstaining - Judy Hammond and Nancy Brown

Judy Hammond also requested that they leave the fence area open, don't change any plans, and restore the greenspace back to its original condition.

Budget for 2015:

The Finance Committee, composed of Alicia Hines, Jerry Martin, Rob Stark and Hope Feiner met and presented the attached budget, which included the following recommendations:

Alicia Hines and the Finance Committee worked through each item to obtain the best scenario for this budget, without raising resident dues. Alicia added that the 2014 Budget was well maintained. Jason Combs moved, seconded by Bobbye Kelly to approve the 2015 Budget. The motion passed 8-0.

Property Manager's Contract: Contract remains the same with the exception of the verbiage 'inspection of property' needs to be changed to 'routine inspection of the property'. Jerry Martin moved, seconded by Ralph Gresham to approve the Property Manager's Contract with the change in verbiage. The motion passed 8-0.

 

Before ending the meeting, Ralph Gresham advised of a fire alarm activated in HBM. There was no damage, but the fire department did have a problem with getting trucks through the streets with cars parked in the area.

Voting and Board Authorizations via email: 11-25-14 to 12-15-14 - none

With no further business, the meeting was adjourned at 7:15p.m..

Respectfully submitted this 26th day of January, 2015.

 

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

Har-Ber Meadows POA Board Meeting

November 24, 2014

Board Members in attendance were: Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, Bobbye Kelly, Jerry Martin, and Jamey Smithson.

Board Members absent: Rob Frits,

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager.

Resident Concerns: none

The meeting was called to order at 6:30 p.m. by Vice-President Judy Hammond.

Designation of Quorum: President Vice-President Judy Hammond presiding.

New Business:

There was discussion concerning the presentation last month by the Helstern Middle School EAST program proposing directional signage throughout the neighborhood. The general consensus of the board members was that it conflicted with Har-Ber Meadows signage policies. However, we felt the group made a good presentation and while the board declines the sign proposal, we could entertain ideas for an app. John Duke will talk to Todd Loftin, Helstern principal, concerning this.

Secretary's Report: presented by Nancy Brown.

 

Treasurer's Report: presented by Alicia Hines.

I have attached the October financial reports.  There is nothing that is different from regularly budgeted items.

Bobbye has asked for paver and sidewalk information.  I have attached a file that contains what we have paid for the sidewalks and pavers since 2010.

As we work on the budget, please note that you always have a copy of the yearly budget on the last column of the income statement.

Please let me know if you have any questions.

 

Thanks

Alicia

Jerry Martin moved, seconded by Rob Stark to approve the October 2014 financials. The motion passed 9-0.

 

Property Manager's Report: presented by John Duke.

  1. 412/Founder’s entry sign discussion
    • Insurance Proceeds = $5.918.50
      1. After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new checks were received on 9/8.
    • Replace with rock sign that matches 56th Street entrance:
      1. Bid #1 – Emerson Monument = $6,146
      2. New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.
    • The rock had been located and shipped. Scott asked me to come by to look at the rock on 8/13 because he had some concerns.  The sign is the perfect height and width, however, there are several cracks in the rock and the rock did not hold up to sanding and stenciling the logo.  He did not recommend we use the rock.  He called the quarry and ordered a new rock the same day. The quarry has yet to locate a rock. Scott has gone to the quarry to help speed up the process. So far, he has only located rocks that are 9’ ½” wide. The damaged sign is 13’ wide and 46 1/2” high. A suitable rock has not been located. Emerson Monument is checking on a couple of things as an alternative solution that include changing the width of the sign and moving the 56th street sign.
    • Per City Planning, the dimensions can’t exceed those of the current sign.
    • Custom Lawn Care has given a bid to repair the entry sign for $500. (Meeting Discussion) - The decision to move the 56th Street sign and trim it to fit has been discarded. John stated that the insurance check should cover the repairs for the bid from Custom Lawn Care to put the sign back to its original condition. Jason Combs moved, seconded by Ralph Gresham for John Duke to go forward with the brick repair by Custom Lawn Care for $500. The motion passed 8-1.

 

  1. Brick discoloration in common areas
    • Bridge Columns:
      1. I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD.   Waiting to hear back from city on expected completion date.
      2. The City of Springdale is repairing the bridge columns beginning on 11/20 per a directive from the AHTD. - John Duke added that we still have to paint the bridge rails.

 

  1. Due to the cost of the second bid, I found another brick mason that is
    interested. He was scheduled to repair a small section the week of 10/21 to see if it meets our approval. If so, he will submit a bid.  I have had numerous phone conversations with mason and he has failed to show up.
  2. I solicited another bid the week of 11/10 from Handyman Connection/MP Construction for $8,915. (See Attached)

 

  1. Bridge Railing Paint - John will move this to Old Business.

 

  1. Francis Fair Stop Signs/ASN Parking Discussion - John reported that there is now some discussion with the city about installing an 'S' shape in the road and will know more after the next Traffic Committee meeting.
    • The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
    • The City is conducting studies to determine if this request is an option.

Sam,

We received them today. We have to figure out the programming and installation procedures and then we will be ready to deploy.

Dub

On Sep 16, 2014, at 8:57 PM, Sam Goade <sgoade@springdalear.gov> wrote:

Dub,

 

Do you know the status of the two speed radar signs we ordered? Per the email below from John we need to deploy them to Har-Ber Meadows after we work through our initial list of predefined locations.

 

Thanks, Sam

 

  1. Christmas Lights
    • Lights are installed.
    • 18 additional light poles east of the JTL Lake: $990 first year, $450 thereafter.
      1. WACO Title - Not interested in contributing to the cost this year. They will revisit next year.
      2. Duckworth Dentistry – Dr. Duckworth has agreed to contribute $200 this year.
  1. Building owner is now involved and soliciting a bid for the building and the 18 poles. (Meeting Discussion) - HBM may get some reimbursement for the poles.

 

  1. Resident Street Tree Trimming 2015
    • Dale has agreed to trim the trees again in 2015 for the same $4,500 price as 2014. Dale will need to renew his insurance before year end. (Board Discussion) -Dale wants to know if we are going to hire him again before he pays for his insurance. Jason Combs moved, seconded by Rob Stark to hire Dale for 2015 for $4500 and pay him quarterly. The motion passed 9-0.

 

  1. Crumpacker Park Irrigation (See Attached) - there is no power source close to the flower bed. This needs to be established before committing to any bid for an irrigation system.
    • All Around - $3,200.00
    • Custom Lawn Care - $2,469.38
  2. Helen Tyson Middle School -John Duke will contact them to inquire if they will attend the Jan. 2015 meeting to give us a presentation.

Dear Mr.Duke,

We are students from Helen Tyson Middle School E.A.S.T, we would like to ask for your permission to build a Little Free Library. It will benefit the neighborhood community by having a Little Free Library near. They will be able to have access to a book in there community.

The little free library is a little library that is usually made of wood it is basically a wooden box that is being supported by a wooden pole that is implanted in the ground to hold it steady. The Little Free Library would be water proof and wind proof.  You can see examples of Little Free Libraries here: http://littlefreelibrary.org/

We selected this project because we would like to encourage the community to read and to expand their imagination and their reading skills.

We are in the early planning stages and are hoping to locate areas of Springdale where people will grant us permission to install these.  Once we have built these partnerships, we will proceed with finding the money to make our LFL.

-- From Helen Tyson Little Free Library team- Maddie, Brianna, Valery

  1. Miscellaneous
    • Replaced pool house front column lights.
    • Wrapped trees for winter.
    • Secured power to pool lake fountains.
  2. Covenant Violations
    • See attached

Old Business:

  1. Pool
    • Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
    • Soliciting annual service bids.
  2. Broken light pole
    • 56th Street/Francis Fair – On hold for 56th street lane additions.

 

Committee Reports:

ARC- presented by Judy Hammond.

 

Security and Neighborhood Watch- presented by Jamey Smithson.

 

Lakes Committee: presented by Ralph Gresham.

 

Landscape and Facilities Committee: presented by Bobbye Kelly.

APPLE SHED/JUNE DR. GREEN SPACE

This area is 213’ long and 91’ wide. A sidewalk surrounds and another one crosses the middle and intersects with a 36’ x 17’ concrete pad with about a 3 x 3’ planting bed in the middle with one day lily. Benches are at both ends of the pad. The pad is surrounded by six oak trees. There is a fairly large pear tree in the SW corner and a dog waste station in the NW corner. Mail boxes are on the south (June Dr.) side, close to the middle. A picnic table with benches was moved to the area and set close to the pear tree in October.

At the October 27 meeting, the L&F committee chair proposed adding an arbor (sometimes called a pergola) with a swing on the east end (cost less than $1,000); a fast-growing tree such as seedless green ash or saw tooth oak ($150-200) diagonal to the existing pear tree; and 6-8 (est. $200) ornamental grass plants (Big Bluestem or Maiden Grass) within new planting bed(s). Something short needs to be planted around the lily in the center bed. Total cost should be less than $1500. Doubt was expressed that we could get a pergola with swing for less than $1,000. The Board approved planting a tree, but asked for more definitive information on the remaining items.

 

PENDING: A saw tooth oak is to be planted in the NE corner at the location where a flag was placed by the committee. Also one of the oaks previously planted that leaned badly was propped up with a board; John was to have it done properly. Landscaping postponed ‘til Spring.

UPDATE:   L&F committee member Judy Gresham located some very nice pergolas in Siloam Springs (see top photo), one with a roof and one without, priced at $350-$450 each. They were about 6’ wide x 4’ deep, made of cedar and stained. The one with the roof sold shortly thereafter. The other was still available Saturday afternoon for $450. I have communicated with the builder of the pergolas about building more for us. Future large ones like these will cost some more because of a change in his source for material. He routinely builds a smaller pergola with swing for $350. (See attached photo).

The pergola with swing in front is the one we want to buy at this time.

The one in back left with roof has sold.

The small one in the back middle is sold, too, but should be available in the future for $350.

 

The pergola with swing in front is the one we want to buy at this time.

The one in back left with roof has sold.

The small one in the back middle is sold, too, but should be available in the future for $350.

 

REQUEST: Approval to purchase the remaining pergola/swing for $450. Ralph Gresham moved, seconded by Rob Stark to purchase the pergola not to exceed $500. for Apple Shed Park. The motion passed 8-1.

DANCING RABBIT PARK

This park varies in length from 160-390’ wide x 65’ deep, with no perimeter sidewalk, but a north-south sidewalk across the middle, with two benches and six trees bunched closely in the middle. There is a dog waste station.

Residents in that area have requested trees around the edges, which will give shade and ambience but still leave enough open space for neighborhood children to continue using the park for a playground. About 6 trees on each end of two different species would be sufficient. A pergola/swing would be a nice addition as well.-Jerry Martin moved, seconded by Bobbye Kelly to purchase and plant 12 trees at $200. each for the park, species and locations determined by the committee. The motion passed 9-0. The wood will require periodic re-staining. It was also agreed that purchasing future pergola/swings would depend on the residents’ reaction to the one at Apple Shed.

POOL HOUSE

The L&F committee inspected the area before this meeting and will try to get something together soon, so that any work can be accomplished during the off season.

 

BRICK PAVERS

PENDING: At the September meeting, our property manager was asked to walk the brick paver sidewalks to determine the extent of repairs needed. Our treasurer was asked to compile the costs for repairing the pavers over the past 2-3 years. John Duke stated he will walk the paver sidewalks to determine their status and areas requiring repair. Alicia Hines emailed a report along with the other financial reports to board members prior to the month's meeting showing cost for the sidewalk repairs from 2010 to present.

TREE TRIMMING AND REMOVAL

RECOMMENDATION: I recommend that any contract for future right-of-way tree trimming require limbing up to at least 7 feet above the sidewalk and the tree shaped up all the way around. That might let us do this only every other year. If so much of the tree has to be removed because of dead limbs that it becomes unsightly or merely a stump left with very few limbs, that tree should be removed as close to the ground as possible, as well as already dead trees. Start and end dates should be established and progress reported and monitored. (Months after John said Dale was done in July, there were still low and dead limbs.) The board agreed to start trimming the trees to 7' above street level.

 

Long Range Planning Committee: presented by Jerry Martin

56thStreet - update on expansion.

 

Clubhouse Renovations - on hold.

 

 

Public Relations Committee: presented by Rob Stark. It was decided to rename the 'Website Development Committee' as the 'Public Relations Committee' due to the fact that it has to do with communicating with the residents.

Website Rollout:

We discussed the rollout/transition of the new website. We agreed that it would be easier and cleaner to point users to the new website for re-registration. There is a lot of old data that needs to be updated and it would be more difficult to transfer the information then just to have people register. I will be setting up the registration form on the website. Our plan is to send everyone the information about registering on the printed newsletter for December 2014, on the email blast once the site is about to go live, on Facebook, and on the new website once it goes live.

 

Online Payments:

 

We discussed a few different online payment methods. The committee decided that we would use “Paypal Payments Standard”. We also decided to add in the additional merchant fee to the payer to cover our expenses. We need permission from the board to commit to this payment method and so I will be proposing a motion for this at the board meeting.

Rob added that he also located a system called 'Stripe'. Jamey Smithson moved, seconded by Jason Combs to use either Paypal or Stripe for the rollout as long as the transaction fee does not come through HBM--all we get is the net and no other information or amount. Our contract with At Home (AT&T) runs to the end of June 2015. The motion passed 9-0.

 

Communications Committee

 

Since forming this website committee, it has become apparent that this will probably involve a long term commitment as well as a broader scope. I will also propose a motion to develop a Communications Committee to replace the Website Committee. The purpose will be to actively maintain and update the website, plan for and execute new content for the emails and website (Email Newsletters, Residence Covenant Tips, etc), and to maintain and update commercial advertising.

 

Directory

 

We decided that only Har-Ber Meadows Businesses would be listed in the directory. The listing would be free.

 

Advertising

 

Analytics and systems are in place to measure advertisements. Our initial thoughts on this are that anyone could advertise through email and website to Har-Ber Meadows residents. We have not come up with fees or any additional rules. We would like any input from the board for this as we develop this area. There aren’t any hard stats at this point to justify cost to potential advertisers. So we will need to start somewhere and possibly adjust as time goes on. Our goals for this is to have the website paid for and possibly generating revenue. I am currently developing a advertisement guide which will outline what we need from them (image sizes, costs, rules).

 

Rob Stark added that he and Hope Feiner wrote a newsletter to enclose with the Dec. 2014 newsletter.

 

Old Business Follow-up:

  1. website development- was renamed and moved to 'committee reports'.

Voting and Board Authorizations via email: 10-28-14 to 11-24-14 - none

With no further business, the meeting was adjourned at 8:36p.m..

Respectfully submitted this 25th day of January, 2015.

 

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

Har-Ber Meadows POA Board Meeting

October 27, 2014

Board Members in attendance were: Rob Frits, Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, and Bobbye Kelly.

Board Members absent: Jerry Martin and Jamey Smithson.

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Officer Scott, Springdale PD.

Resident Concerns: none

The meeting was called to order at 6:30 p.m. by President, Rob Frits.

Designation of Quorum: President Rob Frits presiding.

New Business:

  1. Todd Loftin, principal of Helstern Middle School was present with three members of the school's EAST program along with their sponsor. They explained the EAST program is a group of students involved in environmental and scientific studies. They presented a problem to the board of what would a person do if they found themselves lost in HBM. They then presented Phase I of their solution by requesting that the board consider installing directional maps at multiple sites, such as you might see in large department stores----'You Are Here' marks with a map of where you want to go. They presented a picture of what the sign might look like and estimated the cost of the sign to be about $350.00. They suggested 20 signs would be enough. Rob Frits stated the board would discuss it by the next meeting and give them their answer.
  2. Rob Stark presented the following on the new website development.

He asked that the website should be listed as a 'committee' and have a monthly report listed under 'Committee Reports'.

Rob Stark requested that he would like to have some volunteers to help focus on details of the rest of the development. He would also like to have the 'rollout' in December 2014, in conjunction with the neighborhood newsletter, which would be the last one. Rob Frits stated that we needed to form a subcommittee and asked for volunteers. The subcommittee will consist of John Duke, Alicia Hines, Judy Hammond, Hope Feiner, and Jason Combs.

 

Secretary's Report: presented by Nancy Brown.

 

Treasurer's Report: presented by Alicia Hines.

Alicia emailed copies of the income statement and balance sheet for Sept. 2014 prior to this evening's meeting for review by board members, along with the following email.

 

Please let me know if you have questions.

 

Respectfully submitted,

Alicia Hines

She also added that she feels the electric and water bills are too high. Ralph Gresham added that the pump should no longer be an issue with the electric bill as the pump does not run during the cooler season. Alicia added that she had not received a bill from Jill for cleaning the pool house area.

Bobbye Kelly moved, seconded by Ralph Gresham to approve the September 2014 Financials. The motion passed 8-0.

Rob Frits asked Alicia to enter another line item for the money that we received from the city for the land by 56th Street expansion. It is now listed under 'revenue'. He asked her to keep track of whatever we spend from it . Before the end of the year, if whatever we spend it on is a capital improvement, then it could be removed from "income".

 

Property Manager's Report: presented by John Duke.

  1. 412/Founder’s entry sign discussion - After months of discussion concerning whether to get another rock, and the inability to locate a suitable rock, etc., it was decided to move the rock from the 56th Street entrance to the Hwy 412 entrance and reduce the height of the rock to the meet city planning requirements. Scott at Emerson will check on this.
    • Insurance Proceeds = $5.918.50
  1. After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new checks were received on 9/8.
  1. Bid #1 – Emerson Monument = $6,146
  2. New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.

 

  1. Brick discoloration in common areas
    • I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD.   Waiting to hear back from city on expected completion date.
    • The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email.       I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. The brick was delivered to Har-Ber on 9/4.
    • Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. Jerry, Ralph and I met with Manuel on 9/11 to go over the process one more time before work begins. Manuel started the work on 9/16. Shortly after he began the work he called concerning a problem with the existing mortar. I put the project on hold until Ralph and Jerry return from trips.       Manuel declined to do the work.
    • We have solicited another bid for $9,600.       We found another brick mason that is interested. He is scheduled to repair a small section the week of 10/21 to see if it meets our approval. If so, he will submit a bid. (Meeting Discussion) - The new man name is Arturo. He will do a sample of wall and let it be inspected before proceeding. He will them give us his bid and board members will vote online to let him proceed once we get the bid and the results.

 

  1. Bridge Railing Paint

 

  1. Broken light pole
    • 56th Street/Francis Fair – On hold for 56th street lane additions.

 

  1. Francis Fair Stop Signs/ASN Parking Discussion - John Duke is going to the city traffic meeting on 11-5-14 and report back his findings to the POA board.
    • The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
    • The City is conducting studies to determine if this request is an option.

Sam,

We received them today. We have to figure out the programming and installation procedures and then we will be ready to deploy.

Dub

On Sep 16, 2014, at 8:57 PM, Sam Goade <sgoade@springdalear.gov> wrote:

Dub,

 

Do you know the status of the two speed radar signs we ordered? Per the email below from John we need to deploy them to Har-Ber Meadows after we work through our initial list of predefined locations.

 

Thanks,

Sam

 

  1. Pool
    • Pool covered for the season.
    • Pool shade and furniture will be taken down in September.
    • Shower lines have been winterized.
    • Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
    • Soliciting annual service bids. -
    • John duke updated this item by stating he would get more bids for servicing the pool in Jan./Feb. 2015.
  2. Christmas Lights
    • Daryl Ottaviano of Custom Lawn Care purchased Get Lit. Daryl will honor our previous Get Lit contract. He will give a 10% credit if lighting is installed in October.
    • Daryl is scheduled to install the same lights as last year the week of 10/22.
    • 20 additional light poles east of the JTL Lake: $1,100 first year, $500 thereafter.
  1. WACO Title - Not interested in contributing to the cost this year. They will revisit next year.
  2. Duckworth Dentistry – Dr. Duckworth has agreed to contribute $200 this year. Ralph Gresham moved, seconded by Jason Combs to light the 20 additional light poles east of JTL lakes at a cost of $1100.00 and $500.00 for every year thereafter. The motion passed 8-0.
  1. Wells Fargo – Waiting on a decision.

 

  1. Miscellaneous
    • Trash Can installed in Founder’s Park.
    • Dead tree in Founder’s Park removed.
    • Additional shrubbery planted around power boxes in Founder’s to provide more screening.
    • Crepe Myrtles and evergreens trimmed in Founder’s Park median for visibility.
    • Replaced pool room light bulbs.
    • Willow tree planted.
    • Apple Shed gate repaired from storm damage.
    • Annual flowers installed week of 10/20.
    • Moved picnic table to Apple Shed Park.
    • Replaced missing light pole bases.

 

  1. Covenant Violations
    • See attached sheet

Committee Reports:

Architectural Review Committee: presented by Judy Hammond.

Security and Neighborhood Watch: presented by Office Scott of the Springdale PD.

Lakes: presented by Ralph Gresham.

 

Landscape and Facilities Committee: presented by Bobbye Kelly.

 

APPLE SHED/JUNE DR. GREEN SPACE

This area is 213’ long and 91’ wide. A sidewalk surrounds and another one crosses the middle and intersects with a 36’ x 17’ concrete pad with about a 3 x 3’ planting bed in the middle with one day lily. Benches are at both ends of the pad. The pad is surrounded by six oak trees. There is a fairly large pear tree in the SW corner and a dog waste station in the NW corner. Mail boxes are on the south (June Dr.) side, close to the middle. A picnic table with benches was moved to the area and set close to the pear tree this month.

PROPOSAL: This committee proposes adding an arbor (sometimes called a pergola) with a swing on the east end (cost less than $1,000); a fast-growing tree such as seedless green ash or saw tooth oak ($150-200) diagonal to the existing pear tree; and 6-8 (around $200) ornamental grass plants (Big Bluestem or Maiden Grass) within new planting bed(s). Something short needs to be planted around the lily in the center bed. Total cost should be less than $1500. Attached are pictures of pergolas, and a picture of the area.

 

DANCING RABBIT PARK

Pending. Considering a bigger (or 2) arbors/pergolas with picnic table, benches, or swings.

 

 

POOL HOUSE

Pending. Will try to get something together soon, so that any work can be accomplished during the off season.

Long Range Planning Committee;

 

Old Business Follow-up: none

Voting and Board Authorizations via email: 9-23-14 to 10-27-14 - none

With no further business, the meeting was adjourned at 7:30 p.m..

Respectfully submitted this 24th day of November, 2014.

 

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

 

 

Har-Ber Meadows POA Board Meeting

September 22, 2014

Board Members in attendance were: Rob Stark, Nancy Brown, Jerry Martin, Judy Hammond, Ralph Gresham, Hope Feiner, and Bobbye Kelly.

Board Members absent: Rob Frits, Jason Combs, Jamey Smithson.

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager.

Residents present were: Carl M. Kendrick, Jane Franks, Ben & Martha Carson, John Shankles, Jim and Donna Murray, Gary and Deedra Ashcraft.

Resident Concerns:

Ben Carson addressed the board representing residents concerning the possibility of cutting down some of the trees in Songbird Circle. He stated they liked living by the park, liked the view and enjoyed the birds. He prefers the trees not be touched as the birds will not leave the area even if the trees are cut. There is some concern that the nesting birds cause pulmonary disease, namely histoplasmosis. And the neighborhood needs to be notified of such possibilities prior to any action being taken. Martha Carson added that the health consequences by the birds would be greater by disturbing their nesting area if the trees were cut, possibly to the trees in front of our houses. There will be no action by the board on this topic and Rob Stark will work on getting the monthly agenda to people in the community via the new website he is developing.

The meeting was called to order at 6:47 p.m. by Vice-President, Judy Hammond.

Designation of Quorum: Vice-President Judy Hammond presiding.

New Business: none presented by board members.

Secretary's Report: presented by Nancy Brown.

Treasurer's Report: presented by Alicia Hines.

 

Property Manager's Report: presented by John Duke.

  1. Park Trash Can
    • A new trash can will be installed in Founder’s Park the week of 9/15.

 

  1. 412/Founder’s entry sign discussion - the current sign is 6 inches out of code. John asked and will look for a 10-12 foot long rock, but in a lighter color.
    • Insurance Proceeds = $5.918.50
  1. After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new checks were received on 9/8.
  1. Bid #1 – Emerson Monument = $6,146
  2. New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.

 

  1. Brick discoloration in common areas
    • I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD.
    • The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email.       I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. The brick was delivered to Har-Ber on 9/4.
    • Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. Jerry, Ralph and I met with Manuel on 9/11 to go over the process one more time before work begins. Manuel started the work on 9/16. Shortly after he began the work he called concerning a problem with the existing mortar. I put the project on hold until Ralph and Jerry return from trips.       (Meeting Discussion) - John stated that Guadalupe informed him that the current mortar does not contain concrete. John Duke, Jerry Martin, and Ralph Gresham will inquire further into this problem. John Duke ordered a work stoppage until we get the problem resolved. Rob Stark said he would have his brick mason father-in-law take a look, as well.

 

  1. Bridge Railing Paint

 

  1. Broken light pole
    • 56th Street/Francis Fair – On hold for 56th street lane additions.

 

  1. Francis Fair Stop Signs/ASN Parking Discussion - John Duke advised the board of the following communications from the City of Springdale.
    • The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
    • The City is conducting studies to determine if this request is an option.

Sam,

We received them today. We have to figure out the programming and installation procedures and then we will be ready to deploy.

Dub

On Sep 16, 2014, at 8:57 PM, Sam Goade <sgoade@springdalear.gov> wrote:

Dub,

 

Do you know the status of the two speed radar signs we ordered? Per the email below from John we need to deploy them to Har-Ber Meadows after we work through our initial list of predefined locations.

 

Thanks,

Sam

 

  1. Pool
    • Pool closed for the season on 9/14.
    • Pool shade and furniture will be taken down in September.- the shade will need repairing this winter during the 'off' season.
    • Shower lines will be winterized in September.
    • Wading pool tile repair - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.

 

  1. Christmas Lights
    • Daryl Ottaviano of Custom Lawn Care purchased Get Lit. Daryl will honor our previous Get Lit contract. He will give a 10% credit if lighting is installed in October. (Should have contract to review at Board Meeting)-John stated we have the same bid of $3393.00 for 79 light poles, pool house, 3 trees across from pool house, and Crumpacker Park. Nancy Brown moved, seconded by Jerry Martin that we do the same and install in October to get the 10% credit. The motion passed 7-0. John will get screws and have the electric outlets on the light poles covered.
    • Resident request for decorating light poles on Clinton Circle-will stay with same amount of poles at this time. Each pole would be $40.00 additional.

 

  1. Har-Ber High School Swim

 

  1. Miscellaneous
    • Street trees were limbed up on Sundrops Ct, Hazel Ct, JTL Pkwy, and Apple Shed
    • Damaged fence railing near downed willow tree weld repair.
    • Topped a tree located at the northwest corner of JTL Parkway and Sundrops Ct.
    • Touring Har-Ber with All Around the week of 9/22.
    • Scheduling the removal of the dead oak tree in Founder’s Park after meeting with All Around. Bobbye Kelly advised that that the dead tree is a maple, not an oak.
    • Willow tree and 2 warranty trees (Discussion)-Blades Landscaping - will replace the damaged willow tree near Manning Clinic, with warranty for $300.00.Logan is still to replace the other two trees.
    • John reported that the manager, Mary Moore, at the Bank near the 412 entrance is working on getting the leaning short column straightened. Each pole would be $40.00 additional.- this should be $55.00 the first year and $25 per pole after year.

 

 

  1. Covenant Violations-John updated the board on the status of the covenant violations. 1-5 remain in violation. Further action may be taken. None of these residents appeared for the hearings.
    • Hearing scheduled for Board Meeting
  1. John Goodwin – 6322 Apple Shed
  2. Sheila Camplain, 6681 Firefly Catch
  1. Wayne & Vickie Cox, 6855 Harlan
  2. Suphan Gingsumrong, 6546 Tall Oaks Loop North - Certified Mail returned undeliverable
  3. Charles Ashcraft, 585 Wades Coach – Now in compliance

Committee Reports:

Architectural Review Committee: presented by Judy Hammond.

 

Security and Neighborhood Watch: no report.

 

Lakes: presented by Ralph Gresham.

 

Landscape and Facilities: presented by Bobbye Kelly.

CARRYOVER:

The two trees reported last month on Zan Loop still have damaging stakes in place. Property Manger (PM) was to talk with homeowners. Bobbye added this may kill the trees.

Dumpsters between Harps and Athlete’s Plus are still in the open and partially blocking the street, in violation of covenants. PM has notified owner; action pending. Request this be treated as any other covenant violation.

The stunted spruce tree across from clubhouse was trimmed of dead limbs and fertilized by my husband and myself.

 

CRUMPACKER PARK:      Recommend replacement of the evergreen in the middle of the flower bed. Also recommend adding irrigation to the bed. It is approximately 180 feet from the flower bed to the existing water hydrant. The cost of installation would be offset by not hiring someone to water the flower bed and would be more consistent. Request BOD approval for this project. John Duke will get bids for this.

 

MAINTENANCE ITEMS REPORTED TO PM:   Several more areas where Dale needs to limb up over sidewalks.   Need All Around to limb up and clean-up around large willow tree near the ENT clinic. Grass/weeds in street south of pool house. Outside pool house shower running slightly more than a drip. Badly leaning tree in Apple Shed/June Dr. needs to be straightened and the nearly dead one needs to be evaluated for guaranteed replacement. PM said he would handle.

 

COVENANT VIOLATIONS observed incidental to committee monitoring and reported to PM: 151 & 358 JTL, dead shrubs. Alley off Harlan, behind several homes on Founders Pk West is overgrown with weeds. 6221 Tall Oaks Loop So., no ARC app or approval before planting shrub rows in yard, some on property line. Ask that all these be treated as any other covenant violation. These were presented to John Duke.

 

BRICK PAVER SIDEWALKS: On the resident sides, there are some bad places and some not so bad--some tripping hazards and some places that hold water directly in front of resident’s front sidewalk, etc. Noted only one severely raised place on the park sides. The situation will not get any better. Have requested our treasurer assemble info regarding past few years of brick paver repair – by whom, when and how much so we can get a better idea of ongoing cost. Recommend PM walk all these sidewalks to make a determination of how much repair is needed. John Duke is to walk the area and get estimates for repair.

 

PENDING PROJECTS: The City requested that we use their payment for the land taken by the 56th street extension for the benefit of the community. The following projects will depend on how much we can budget for them.

 

CLUB HOUSE SPRUCING UP: Pending inspection by committee with PM.

 

APPLESHED AND JUNE DR. PARK: A resident wrote and asked that we consider further amenities for that park. A Task Manager under Landscape & Facilities Committee has been established to describe the current state and possible amenities.   We are open to other ideas. In the meantime, we recommend a picnic table be relocated from near the Club House to the eastern part of this “park.” John Duke will move the table by the pool house to this location.

 

DANCING RABBIT PARK: The committee is also considering amenities for this larger park and there is a Task Manager on it, too. In the meantime, recommend the relocation of another picnic table to the eastern end of this park. No other table available at this time.

 

 

Long Range Planning Committee: no discussion, on hold.

 

Old Business Follow-Up:

 

 

 

Voting and Board Authorizations via email: 8-26-14 to 9-22-14 - none

With no further business, the meeting was adjourned at 8:47 p.m..

Respectfully submitted this 27th day of October, 2014.

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

 

 

 

 

 

Har-Ber Meadows POA Board Meeting

August 25, 2014

Board Members in attendance were: Rob Frits, Rob Stark, Nancy Brown, Jerry Martin, Judy Hammond, Ralph Gresham, Jason Combs, Hope Feiner, and Bobbye Kelly.

Board Members absent: Jamey Smithson.

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Matt Baker, ARC, and Officer Scott, Springdale PD.

The meeting was called to order at 6:30 p.m. by President, Rob Frits.

Designation of Quorum: President Rob Frits presiding.

Resident Concerns: none

New Business:

Har-Ber Ducks Swim Team coach, Jill Young, informed us that the "Ducks" had a great summer and received a trophy. They are also sending some surplus money they collected back to HBM.

She also asked on behalf of the Har-Ber High School swim team if they could use our pool for practice a couple of weeks at the beginning of the school year 2014. Their pool is still in the process of having repairs done. Judy Hammond moved, seconded by Ralph Gresham to allow the Har-Ber High School swim team to use our pool at the beginning of the year. The motion passed 9-0. - see Item 10 of the Property Manager's Report.

Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting. Jerry Martin moved, seconded by Bobbye Kelly to approve the July 2014 POA minutes. The motion passed 9-0.

Treasurer's Report: presented by Alicia Hines. The financial committee reviewed and approved the financial statements prior to the August meeting of the board of directors. Alicia also emailed the financial reports to board members for their review prior to this month's meeting. Hope Feiner moved to approve the July 2014 financials, seconded by Judy Hammond. The motion passed 9-0.

Property Manager's Report: presented by John Duke.

  1. Park Trash Can
    • We have an extra trash can to install.       Discussion on location. Ralph Gresham suggested placing it in somewhere in Founder's Park. John is to use his own judgment as to where in the park.
  2. 412/Founder’s entry sign discussion
    • Insurance Proceeds = $5.918.50
  1. After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new check should be received the week of 8/25.
  1. Bid #1 – Emerson Monument = $6,146
  2. New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.

 

  1. Brick discoloration in common areas: the bricks have not been delivered, but John found that they are currently in Tulsa OK
    • I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD (Arkansas Highway Transportation Department) maintenance. The City is including these repairs on the next report to be submitted to the AHTD. --- (The city is not taking any responsibility for the repair of the bricks in the bridges.)
    • Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. Jerry and I will go over the bid with Manuel one more time before work starts. He will start at the steps that enter the lake and his work will be inspected before moving to the next location. (See attached)
    • The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email. I have located the original supplier which was Boral Brick.       They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. Boral has sent two cubes to their Tulsa office. Waiting on a time to deliver to from Tulsa to Har-Ber.

 

  1. Bridge Railing Paint

 

  1. Broken light pole
    • 56th Street/Francis Fair – On hold for 56th street lane additions.

 

  1. Capital Improvement Discussion: these are some suggestions for use of the money received from the city for their land acquisition on 56th Street. But we tabled the discussion until we actually get the check. It was also noted that the brick sidewalk pavers are constantly in need of repair.
    • Sidewalks - tabled until we check on the condition of the pavers
  1. West Side of Doris
    1. 963’ = $20,500 +/-
  2. Baseball Field
    1. 400’ = $8,500 +/-
  1. Francis Fair Stop Signs/ASN Parking Discussion
    • The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
    • The City is conducting studies to determine if this request is an option.
    • I have discussed the ASN parking situation with Keith Vire.       Update to be discussed at Board Meeting. (See attached Traffic Committee minutes) It was decided to extend another month to Keith Vire to get ASN's parking under control.
    • No parking lane painting at pool house circle: - the 'no parking sign' seems to be working.
  1. Time Striping - $450.00
  1. Pool
    • Fire Department Inspection Report Repairs completed 8/22/14
  1. Exit sign fully illuminate in normal and backup modes
  2. Fire extinguisher inspection and tag
  1. Back to School Dive-in Movie
    • Over 100 children in attendance.
    • Jamy Livingston donated the use of her projector and screen.
    • POA purchased the Lego Movie for $350.
  2. Har-Ber High School Swim Team Request
  1. Miscellaneous
    • Cleaned out the ditch at the corner of Jones Rd and Har-Ber Avenue
    • Christmas trees across from pool house received extra water
    • Elizabeth Lake pump replaced
    • Updated Landscape and Grounds committee on website
    • Trimmed pine trees at rock area near JTL and Coyote Crossing
    • Doris street trees were trimmed higher

 

  1. Covenant Violation Report (See Attached)
    • To discuss at meeting.
    • Hearing scheduled for 9/22 Board meeting - 8 hearings have been scheduled.

 

Committee Reports:

Architectural Review Committee- presented by Matt Baker and Judy Hammond.-

  1. We had a great response for our request for committee members. We added the following individuals to our committee on a “trial basis.”

Glenn Atkins

Gail Edmonson

Brian Probeck

Fred Ridgeway

 

  1. 449 Founders Park Drive East—the committee approved the adding of a patio cover.

 

  1. 1111 Dancing Rabbit—new home construction was approved. We are waiting on landscape plan.

 

  1. 5686 Dancing Rabbit—waiting on landscape plan from Laura Davis.

 

  1. 5725 Francis Fair Parkway—waiting on landscape plan from Kathy Loftin-Unique Maison.

 

  1. 6879 Isaacs Orchard—waiting on revised entrance sign from Dr. Roblee.

 

  1. August 25, we will review an application for 6649 Bernice.

 

Security and Neighborhood Watch - presented by Officer Scott, Springdale Police Dept.

 

Lakes - reported by Ralph Gresham.

 

Landscape and Facilities: presented by Bobbye Kelly.

  1. The following items were brought to the attention of the Property Manager (Response/action in italics):

Good lights need be installed at the new 412 sign, similar to ones at dentist office sign on Jones Rd. John has talked with Morgan and said new and brighter fixtures will be installed.

            There’s lots of debris in big lake in the “steps” area near the ENT clinic. Cleaned up

The still standing willow opposite the downed one, the pines around rocks on west side of lake, and trees along Doris and some others need to be limbed up. Done

            Ditch at corner of JTL and Har-Ber Ave. has become grown up in tall weeds and saplings. Cleaned out.

One of the two dumpsters between Harps and Athletes Plus keep getting farther into the street and blocking one lane. Per Covenant X.8, it is a violation for dumpsters to be in the open; should be in fenced or enclosed area.   After a brief discussion at the meeting, John said he would look into this.

            Two street trees on Zan Loop have T-post stakes that are damaging them and should be removed. John said he would speak with homeowners.

One of the 3 spruce trees in Founders Park across from pool house is not growing like the other two. Dale is putting more water on these trees. That one tree is turning brown along the bottom; need to consider further treatment—maybe fertilizer.

  1. Would like for this committee to meet with Long Range Planning Committee about clubhouse renovations.
  2. Requested the Board do away with the “Yard of the Month.” Agreed.

Long Range Planning Committee -

Old Business Follow-up:

 

Voting and Board Authorizations via email: 7-28-14 to 8-25-14 - none

With no further business, the meeting was adjourned at 8:34 p.m..

Respectfully submitted this 22nd day of September, 2014.

 

 

____________________________                                        ____________________________

 

Rob Frits, President                                                                Nancy Brown, Secretary

 

 

 

Har-Ber Meadows POA Board Meeting

July 28, 2014

Board Members in attendance were: Rob Frits, Rob Stark, Nancy Brown, Jerry Martin, Judy Hammond, Ralph Gresham, Jason Combs and Bobbye Kelly.

Board Members absent: Hope Feiner and Jamey Smithson.

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Matt Baker, ARC, and Officer Scott, Springdale PD.

The meeting was called to order at 6:30 p.m. by President, Rob Frits.

Resident Concerns: Resident Bill Adams on Founder's Park was present requesting permission to keep his chickens at his residence. He stated they were his pets. He has provided nice facilities in his backyard for them and there is no rooster present. It is against the covenants and a City of Springdale ordinance. He then asked that we just not act on it. Rob Frits stated we would take his request into consideration and get back to him.

Declaration of Quorum: President Rob Frits presiding.

New Business:

John Duke advised us that All Around needs new equipment and will give us a $1500. discount if we will pay in advance for July through September 2014. Ralph Gresham moved that we pay All Around's bill in advance for services July through September 2014, seconded by Jason Combs. The motion passed 8-0.

John Duke stated Todd Loftin, principle at Helstern Middle School, had discussed with him the possibility of involving some middle school students in community service projects in the neighborhood. This would be in partnership with the school system's "EAST Program". ---- Something to think about.

Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting. Judy Hammond moved, seconded by Ralph Gresham to approve the June 2014 POA minutes. The motion passed 8-0.

Treasurer's Report: presented by Alicia Hines.

Alicia emailed the following, along with copies of pertinent balance sheets and income statements to the board members for their review prior to this evening's meeting.

Good evening,

 

The attached reports were submitted to the finance committee last week and have received their approval.

 

Once again, the financials look good, under budget and nothing stands out.

 

I am happy to report that we collected all (2013 & 2014 dues) of the DTS dues ($7000) from Cross County bank who has taken ownership.  I have also been able to collect from a couple of folks who didn’t pay last year.    I sent out certified letters and had good response from most people.  We have several that we are working through issues (ie they say they mailed the check but we didn’t receive it).  It is time that I start getting forceful with the hearing notices.  I will pick up mail tomorrow at the post office so I will update the accounts receivable list before I come to the meeting.

 

Maintenance expenses were up this month as we expected - we had the cost of the street light repairs, plumbing in the pool house, street trim trimming, fence repair and fountain repair.

 

Pool expenses started in June so the payroll shows up.  I have only collected for 2 room rentals and then in July I received $75 for pool passes.  The POA has not received any other money from the pool.

 

Jerry has asked for a breakdown of the Crumpacker park.  This is what I show so if I missed something - let me know.

 

Revenue $25,000 (from Crumpacker family)

 

Miracle Recreation    $ 41,345.32

Signarama  (plaque)  $   3,216.53

Logan Nursery            $   4,387.48  (I am not sure if this total was for Crumpacker)

Emerson Monument $   1,250.00

 

Total                             $ 50,199.33

 

Let me know if something was left out.

thanks

Alicia

Jerry Martin moved, seconded by Judy Hammond to approve the April financials. The motion passed 8-0.

Property Manager's Report: presented by John Duke.

  1. Thank You Cards
  1. Crumpacker Park Trash Can/Volleyball Net
    • The trash can that was delivered the week of 6/23 was the wrong product. The new can has arrived but was to be installed 7/24. The 7/23 storm damage has pushed this back to the week of 7/28.
    • Volleyball poles have been painted, new pole bases installed, new net installed.
    • Logan is still aware that he still owes us two trees.
  2. 412/Founder’s entry sign discussion
    • Insurance Proceeds = $5.918.50
  1. After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. They will issue a check the week of 7/28.
  1. Bid #1 – Emerson Monument = $6,146
  2. New lighting fixtures will be installed. Morgan will have price the week of 7/28.
  1. Brick discoloration in common areas/repair.
    • I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges.
    • Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. (See attached)
    • The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email.       I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar called Vining. The sample board was delivered on 7/23. If it is a satisfactory match, I will schedule with Guadalupe Masonry.
  2. Broken light pole
    • Ireland/Tall Oaks Loop North – Morgan has leveled the pole.
    • 56th Street/Francis Fair – On hold for 56th street lane additions.
  3. Francis Fair Stop Signs/ASN Parking Discussion
    • The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.       I have discussed the ASN parking situation with Keith Vire. Discussion for Board Meeting. (See attached minutes) Rob Frits added that we have asked for a speed bump but was rejected by the city. We are now asking for 3-way stops to be installed along Francis Fair. The city wants to do their own study on the traffic before allowing the stop signs. It was also added that the circle by the pool is a fire lane and needs to be painted as such to prevent resident parking there. John Duke is to get a price.
  4. 4th of July Follow-up Discussion - one resident was overheard to say that it was shorter this year than last. It was timed at two minutes shorter. We will use the same company next year. Jerry Martin suggested we might want to do something like have watermelon.
  5. Pool (See Attached)
    • Health Inspection 7/15:
    • Health Inspection 7/22: attached to these minutes. pH was slightly low and was corrected, some repair is needed on the ring buoy, and the handrail and ladders need some tightening.
    • Fire Department inspection 6/24:attached to these minutes. Inspected fire extinguishers readiness and availability, and checked exit signs and lighting.
    • Wading pool tile repair discussion.- some tiles are loose at the far end, but can wait until pool closes after Labor Day.
  6. Tree Trimming
    • Dale has trimmed all resident street trees.       His original bid was $3,000.       If anyone notices a street tree hitting the tops of cars as they drive by in the streets, notify John Duke.
    • After doing his job for awhile, Dale Cramer believes he may have under-bid his tree trimming job as it is more work than anticipated. It should have been $4500./year instead of $3000./year. Board discussion followed and it was decided that even at $4500./yr, it is still more cost-effective to hire Dale. Ralph Gresham moved, seconded by Rob Stark to increase Dale's fee to $4500./ per year. The motion passed 8-0.
  7. Back to School Dive-in Movie
    • Liz Bowden and a few of her friends will help organize a back to school event at the pool. Jamy Livingston has agreed to donate her projector and screen and is checking on movie pricing.
    • Would the Board consider making a donation of up to $500? - Judy Hammond moved, seconded by Ralph Gresham to donate the $500. Discussion followed. Rob Frits again voiced concern with licensing. John Duke will check on this as we need more details about snacks and the license for the movie. Rob Frits will work out the details and expenses.
  8. 7/23 Tree Damage - see Storm Damage - Tree Removal attachment
    • Dale has removed all of the resident street tree damage.
    • All Around has removed all common area damage below 3” caliper per the contract.
  1. Dale removed the above 3” items in the common area (except for the willow tree and oak north of Coyote Crossing) not covered by their contract for $300. Per All Around’s contract, the charge would have been $750.
  2. Willow tree area behind the Manning Clinic and JTL tree will be discussion for the Board meeting considering all of the damage. Mike Luttrell has been notified and insurance will not cover the willow damage. Will explain at meeting.--- John Duke explained that we need to get the area back to normal. Estimated cost is $800.00
  1. Har-Ber Ducks Swim Meet

 

  1. Animal Husbandry - POA Board in taking under consideration.- see resident concerns.
    • Resident to attend 7/28 Board Meeting to discuss
    • Williams Adams - 498 Founder’s Park West -
    • ARTICLE IX , Section 15. Animal Husbandry. No animals, livestock or poultry of any kind shall be raised, bred or kept on any Lot except dogs, cats and other common household pets (not to exceed two of each category) provided they are not kept, bred or maintained for commercial purposes. Notwithstanding the foregoing, no animals or fowl may be kept on the Property which result in an annoyance or are obnoxious to residents in the vicinity. Animals are not permitted to roam the Property and must be controlled on a leash if they are not on a Lot. No dog runs shall be allowed except with the permission of the ARC.

 

  1. Covenant Violation Discussion: (see attached list of residents in violation of covenants )
    • To discuss at meeting - John Duke is to set dates for their hearings and start fines if they do not show for the hearing.
    • Donnie’s response to fining residents:
  1. I think it should depend on the violation.  I contacted Bella Vista to see what their POA does and they don’t have any set amount.  It’s case by case when they do it at all.  I’d start at something like $10/day.

 

 

Committee Reports:

 

Architectural Review Committee: presented by Matt Baker.

Security and Neighborhood Watch: presented by Officer Scott, Springdale PD.

Lakes: Presented by Ralph Gresham.

 

Landscape, Facilities, and Yard of the Month:

Long Range Planning Committee: presented by Rob Frits.

Old Business Follow-up:

Matt Baker wanted to let us know that more pavers are popping up and need attention. John Duke will look into this.

Voting and Board Authorizations via email: 6-24-14 to 7-27-14 - none

With no further business, the meeting was adjourned at 8:34 p.m..

Respectfully submitted this 25th day of August, 2014.

 

 

________________________________ Rob Frits, President

 

________________________________ Nancy Brown, Secretary

Har-Ber Meadows POA Board Meeting

June 23, 2014

Board Members in attendance were: Rob Frits, Nancy Brown, Jerry Martin, Judy Hammond, Hope Feiner, Ralph Gresham, and Jamey Smithson. Also in attendance was newly elected board member Bobbye Kelley.

Board Members absent: Rob Stark.

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Officer Scott, Springdale PD, and resident Matt Baker.

The meeting was called to order at 6:31 p.m. by President, Rob Frits.

Resident Concerns: none

Declaration of Quorum: President Rob Frits presiding.

New Business:

Secretary's Report: presented by Hope Feiner. Thank you to Hope for taking and typing the minutes during Nancy Brown's absence. The minutes were emailed to board members for their review prior to tonight's meeting. Jerry Martin moved, seconded by Jamey Smithson to approve the May 2014 POA minutes. The motion passed 6-0.

Treasurer's Report: presented by Alicia Hines.

Alicia emailed the following, along with copies of pertinent balance sheets and income statements to the board members for their review prior to this evening's meeting.

I sent the financial reports to the finance committee earlier this week.  After discussion, they have approved and asked me to send out to the board.

I have also attached the current customer balances.  The previous boards asked that we give a little time for folks to pay (June 15th deadline) so after June 30, I will start collection notices.

 

I have been asked what the total cost of the Crumpacker park and I am working on that info.  I am not sure that I have received all the invoices.

 

I have spent many hours updating the pool list - we have many renters and owners who have “many roommates” so it has not been an easy process to keep the list updated.

 

Let me know if you have questions.

 

thanks

Alicia

Jerry Martin moved, seconded by Hope Feiner to approve the April financials. The motion passed 6-0.

Jerry Martin moved, seconded by Hope Feiner to approve the May financials. The motion passed 6-0.

Property Manager's Report: presented by John Duke

  1. Thank You Cards - sent to the following for their support at the annual HBM picnic.

Carol Crumpacker

104 E Robinson Ave

  1. Crumpacker Park Trash Can
    • Trash can has been delivered and will be installed the week of 6/23.
    • John will mark where it is to be installed.
  2. 412/Founder’s entry sign discussion -
    • Insurance Proceeds = $5.918.50
    • Replace original sign:
  1. Bid #1 – Dsign = $8,485.87
  2. Bid #2 – Will solicit additional bids after Board determines the sign design
  1. Bid #1 – Emerson Monument = $6,146

Above are listed some options and costs. John has located someone to demo and install a rock sign like the one at the 56th Street entrance (including demo and tax) for $5600.00. After discussion whether to install a rock sign or rebuild the original type sign (redo the brick, paint the sign and add lights), Jerry Martin moved, seconded by Judy Hammond to replace the Hwy 412 entrance with a rock sign identical to the 56th Street entrance. The motion passed 7-0.

  1. Brick discoloration in common areas
    • I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges.
    • Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns.
    • The masonry company could not locate a matching brick. ACME Brick has inspected the brick and is currently looking for a brick that is similar in appearance.
  2. Broken light pole
    • Ireland/Tall Oaks Loop North – Ordered 2/19.       Luminare took longer than normal to ship due to the receptacle addition to the base. The pole is scheduled to arrive on 5/9. Pole has been installed. The base is no longer level. Morgan is scheduled to shim the pole on 6/20.
    • 56th Street/Francis Fair – On hold for 56th street lane additions.
  3. Annual Meeting Follow-up Discussion
  4. Pool
    • Health Inspection approval
    • New mats installed
    • New pool door codes installed
    • Pool lights on timer for pool season
    • Repaired both pool room doors
    • Women’s toilet repaired
    • New toilet paper holders installed in men and women bathrooms
    • The entire pool house flooded twice the week of Memorial Day.
  1. Pool equipment coupling in equipment room burst. Minor equipment repair.
  2. Purchased wet/dry vac and removed water
  1. Entry Fountain
    • Water volume has been reduced to prevent water loss.
  2. Har-Ber Ducks Request - see 'New Business'
  1. Animal Husbandry
    • Williams Adams - 498 Founder’s Park West- violation letter was sent.
    • ARTICLE IX , Section 15. Animal Husbandry. No animals, livestock or poultry of any kind shall be raised, bred or kept on any Lot except dogs, cats and other common household pets (not to exceed two of each category) provided they are not kept, bred or maintained for commercial purposes. Notwithstanding the foregoing, no animals or fowl may be kept on the Property which result in an annoyance or are obnoxious to residents in the vicinity. Animals are not permitted to roam the Property and must be controlled on a leash if they are not on a Lot. No dog runs shall be allowed except with the permission of the ARC.
  2. Jones Road Perimeter Fencing Repair
    • POA owned sections repaired
    • Owner’s did not respond. Will send violation letters after Board discussion.
  3. Covenant Violation Discussion
    • April violations: Donnie has sent letters from Lisle Rutledge to highlighted residents. (See attached)
    • May/June Violations: Donnie has sent letters from Lisle Rutledge to highlighted residents. (See attached)
  4. Irrigation Repair
  1. Tall Oaks Loop North Playground
    • Re-mulched

 

 

 

Committee Reports:

 

Architectural Review Committee: presented by Matt Baker. Since Don Rutledge and Tom Jefcoat have resigned, we need two more volunteers with some knowledge of architecture and/or engineering. Will send out a web blast asking for someone to serve.

He also reported that one resident's request for red siding was denied.

Security and Neighborhood Watch: presented by Officer Scott and Jamey Smithson.

Lakes: presented by Ralph Gresham.

Landscape and Facilities:

Yard of the Month: none. Judy Hammond would like someone to be responsible for this.

Long Range Planning:

Old Business Follow-up:

Jamey Smithson added that he believed we needed added security for the swim meet due to the large number of people and cars expected. It would cost approximately $100.00 for 4 hours. Jerry Martin moved, seconded by Ralph Gresham to provide for the officer. The motion passed 6-0.

Voting and Board Authorizations via email: 4-28-14 to 6-23-14 (none)

With no further business, the meeting was adjourned at 8:10 p.m..

Respectfully submitted this 28th day of July, 2014.

 

 

______________________________                                  ________________________________

Rob Frits, President                                                     Nancy Brown, Secretary

Har-Ber Meadows POA Board Meeting

April 28,2014

 

Board members in attendance were: Rob Frits, Rob Stark, Jerry Martin, Hope Feiner, Jamey Smithson, Ralph Gresham, and Tommy Hensen.

 

Board Members absent: Nancy Brown, Judy Hammond and Glen Jones.

 

Also in attendance were: Alicia Hines, Treasurer; and John Duke, Property Manager

 

Resident Concerns: Concerns were notes for the trees in Isaac Orchard and the commercial properties cleaning it up and keeping it their properties mowed. John Duke will follow-up. Steelman’s requested approval from the Board to construct a sunroom on the north side of their home with a heat pump. ARC could not approve. Jerry Martin motioned to approve, seconded by Jamey Smithson. The motion passed 7-0.

 

Declaration of Quorum: President Rob Frits presiding.

 

New business: Donnie Rutledge was in attendance for knowledge and insight for Discussion of 56th Street Property. The board has been presented with an offer from the City of Springdale for a portion of the East perimeter of the POA adjacent to 56th Street at a value of $12,400.00 . After further discussion from the board Jerry Martin made the motion for the 56th Street Committee to counter the City of Springdale’s offer to request value of the property at $1.49 per square feet, seconded by Jamey Smithson. The motion passed 6-1. Not in favor Tommy Hensen.

Donnie Rutledge also consulted with the Board in regards to fines/assessment’s to residents if they don’t comply with current covenants and what is the best approach within Har-Ber Meadows. Donnie indicated that more research needed to be done and the topic will be furthered tabled until a later date.

 

Secretary’s Report: The minutes were previously emailed to all members of the board for their review. Ralph Gresham moved to approve the March 24, 2014 minutes, seconded by Rob Starks. The motion passed 7-0.

 

Treasurer’s Report: presented by Alicia Hines. Alicia emailed the actual reports to board members for their review prior to the meeting. Alicia also reported to the Board that the second round of dues will be sent to residents who have not paid their POA dues yet and the announcement for the annual meeting scheduled for May 19th. Jerry Martin moved to approve the March, 2014 financial reports, seconded by Rob Stark. The motion passed 7-0.

 

Property Manager’s Report: presented by John Duke.

  1. Crumpacker Park Memorial Discussion:
    1. Equipment installed
    2. Sign installation scheduled for the week of 4/28/14
    3. Landscaping and tree installation scheduled for the week of 4/28/14. Nine trees were planted.
  2. 412/Founder’s entry sign:
    1. Still waiting on remainder of check. (the insurance adjustor informed John Duke that a supplemental check was placed in the mail the week of 3/17. After receiving the check, the amount was still short of the estimate. John Duke has talked to the adjustor and insurance is working on a third check to make up the difference. Work will begin after all monies have been received).
    2. The board requested that John Duke receive bids to replace the current sign with a stone sign instead of repairing current sign.
  3. Brick discoloration in common areas:
    1. John Duke has contacted the city regarding the columns that are in need of repair on Founder’s Park and Coyote Crossing bridges.
    2. Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns.
    3. Still waiting on the brick company to locate a matching brick.
  4. Broken Light pole:
    1. Ireland/Tall Oaks Loop North – ordered 2/19. The pole is scheduled to arrive 5/9/14.
    2. 56th Street/Francis Fair – on hold for 56th street land additions.
  5. Bridge Lights:
    1. The glass lamps have been cleaned.
  6. Annual Meeting:
    1. John Duke will schedule an e-mail blast for re-elections, and information on annual meeting (date,time) to residents.
  7. Pool discussion
    1. Improvements: John Duke informed the board of ordering new anti-fatigue drainage mats for the floor in the swimming pool area for slippage. Cost incurred is under pool costs. John is approved to purchase what is needed up to $500.00.
    2. Pool opening began the week of 4/21/14.
  8. Entry Fountain Discussion:
    1. Moving the south fountain in the lake area around Isaac so it will eliminate the spraying on the buildings. John Duke will research a process to eliminate this from happening.
  9. Music in the park:
    1. Judy Hammond and John Duke will visit with the band (Jim) to find some dates that will work with schedules.
    2. Roper’s Pool Boys is the band’s name.
    3. Current available dates: Saturday, May 10; Saturday, June 14; and Saturday, July 12.
  10. Easter Egg Hunt:
    1. Huge success, over 80 children present.
  11. Jones Road Perimeter Fencing:
    1. John Duke researched and informed the board that North of Coyote Crossing is in POA but South of Coyote Crossing is private and owned by residents. John Cook was called and analyzed the fences. No tear out was involved but there were areas that needed to be fixed. Estimate to the POA of 1,000 square feet of fence line at a cost of $1,480.00. Tom Hensen moved that the board would have John Cook fix the fence line for the cost of $1,480.00, seconded by Jerry Martin. Motion passed 7-0. For the area that the residents own John Duke will contact the homeowners south of Coyote Crossing and let them know the estimate to fix there fence. John Cook would pass on the POA pricing to the residents if they would want to fix their fence at the same time.
  12. Covenant Violation:
    1. April violations: John Duke has 50 residents on his list that received letters, 20 have already complied.

 

 

  1. Draining of Ponds:
    1. John Duke informed the Board that the leaves in the ponds need to be removed. All Around would be in charge. Ralph Greshem has requested to be present with the ponds were drained.
  2. Scott’s Lime Application:
    1. No lawn treatment needed at this present time.

 

Committee Reports:

Architectural Review Committee (ARC) – presented by Tom Jefocat. 2 news homes have been approved and 1 landscaping. The old playground needs mulch.

 

Security and Neighborhood Watch – presented by Jamey Smithson. Security camera’s are in use within Har-Ber Meadows. People are fishing and not catching and releasing. There was a reported break-in at a house and they are looking into the details. Children are unattended walking around the ponds. Teenagers hanging out at the lake areas.

 

Lakes – presented by Ralph Gresham. Running through a dry time. Need to turn on circulation pumps so the lower lake doesn’t get low. Ralph Gresham motioned to purchase 20 carp for a cost of $200.00 that would be spread through-out the lakes in Har-Ber Meadows. Seconded by Rob Stark. Motion passed 7-0.

 

Landscape and Facilities- Cleanup dates have been set for the 2nd Saturday of each month starting at 8:30 AM with juice and doughnuts provided for those that help.

 

Long Range Planning Committee-

  1. 56th Street – presented at the beginning of the meeting.
  2. Clubhouse Renovations – currently tabled until a further date.

 

Old Business Follow-Up:

Annual Meeting – has been scheduled for May 19, 2014.

 

Voting and Board authorizations via email: 3-25-14 to 4-28-14: None

 

With no further business, the meeting was adjourned at 8:14 PM.

 

Respectfully submitted this 23rd day of June, 2014.

 

_________________________________

Rob Fritz, President

 

_________________________________

Hope Feiner

 

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