Har-Ber Meadows POA Board Meeting
February 23, 2015
Board Members in attendance were: Rob Frits, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jerry Martin, Bobbye Kelly, Jason Combs, and Jamey Smithson.
Board Members absent: Judy Hammond.
Also in attendance were John Duke, Property Manager and Officer Scott, Springdale Police Department.
Designation of Quorum: President Rob Frits presiding. Meeting called to order 6:30 p.m.
Resident Concerns:
- Four students from the E.A.S.T. program at Helstern Middle School returned with their modified presentation requesting directional maps placed at various places to help people find their way through HBM. They reduced their request to five signs to be placed at the entrances and around the parks. They would be 3-4' high by 2.5 ' wide. The board felt this was still too large. They then suggested the possibility of a small sign with a Q-R code which would enable people to scan the code which would allow them to go to another app or the HBM website for directions. They stated it would cost approximately $1750.00 per sign. Or it would be no cost to HBM if they could get some of the local businesses to sponsor them and in return they could place the business name on the sign. The board wanted to see what the signs would look like, but the teacher forgot to bring them to the meeting. She will email the pictures to John Duke tomorrow and he will bring that information to the board.
- Resident Gail Edmonson and some of her friends have small businesses that they work from their homes. She would like to partner with HBM during the annual meeting in May and possibly have some tables displaying their products where residents could register for prizes to be given away through drawings. She will put her ideas on paper to be presented at the next board meeting.
- Jill Young, Har-Ber Ducks swim coach was present to ask permission to host a swim meet here in HBM as she did last year. Discussion followed to verify that all went well last year including parking availability, and that we had no other problems. Jerry Martin moved, seconded by Jason Combs to allow another swim meet to be held at the HBM pool as long as we had enough advance notice to make preparations and get the word out. The motion passed 8-0.
- Jill also requested that we think about the possibility of adding some other children from neighboring areas to participate that would be entering Har-Ber High in the future. Board discussion followed with Jerry Martin stating that he is concerned about the wear-and tear on our facilities by adding more swimmers and possibly cutting down the time for residents swimming. The proposal would actually be one more group than last year. Bobbye Kelly added she wants the same restrictions as last year. Rob Frits stated that the board needs more time to think about this and we would get back to Jill.
New Business:
Rob Frits informed the board that he contacted Donnie Rutledge concerning last month's request by David Coombs to use the term 'Har-Ber' in the name of the monthly magazine that he is involved in publishing and distributing to residents. It was determined that the licensing arrangement had lapsed, so Rob was able to purchase it as a 'one time deal' for $150.00. So it is no longer a concern as we now control the rights for the use of the term.
Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting.
- Jerry Martin moved, seconded by Hope Feiner to approve the January 2015 POA minutes. The motion passed 8-0.
Treasurer's Report: Rob Frits stated that the financials were sent via email by Alicia for board members approval. Jerry Martin moved, seconded by Rob Stark to approve the January financials. The motion passed 8-0.
Property Manager's Report: presented by John Duke.
- 412/Founder’s entry sign discussion
- Insurance Proceeds = $5.918.50
- Custom Lawn Care has repaired the entry sign for $500.
- New lighting fixtures will be installed. New and brighter LED fixtures will cost $500 including installation.
- Work is complete.
- New Paint for sign and logo including labor:
- Arnold Miranda - $500
- Signarama - $400 – Work is complete.
- Brick discoloration in common areas
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD. Waiting to hear back from city on expected completion date.
- The City of Springdale is repairing the bridge columns beginning on 11/20 per a directive from the AHTD.
- See attached repair report from AHTD. The only repairs made were structural. No cosmetic repairs will be made by the AHTD or the City of Springdale. (Discussion)
- I have located a 10" brick that can be used for repair going forward.
- Soliciting Additional Bids:
- Custom Lawn Care - $9,600
- Handyman Connection/MP Construction - $8,915
- Soliciting bids from mason referrals received from Boral Brick
- Crumpacker Park Irrigation (See Attached) Bobbye Kelly moved, seconded by Rob Stark to irrigate the Crumpacker Park 'landscaped circle'. The motion passed 8-0.
- Morgan can use existing power at pavilion to set controller for irrigation at pavilion. The cost will be approximately $400.00.
- All Around - $3,200.00
- Custom Lawn Care - $2,469.38
- Pool House Improvements - Jamey Smithson moved, seconded by Bobbye Kelly to approve $5000.00 for improvements and maintenance to the pool house. The motion passed 8-0. This is considered 'maintenance' to the area.
- Dawn Rhodes, resident, has agreed to help with various color and paint combinations for the pool house interior and will be attending the meeting.
- Paint all walls and ceilings with an eggshell/high gloss finish (except storage areas)
- Paint all woodwork with enamel finish
- Paint walk-thru and bathroom floors with a non-skid finish same color as meeting room
- Arnold Miranda – (See Attached)
- SelectPro Painters – (See Attached)
- Counter top replacement for bathrooms and meeting room.
- (See Attached)
- Pool Improvements
- Permanent Shade (See Attached)- Dawn Rhodes presented pictures of material or canvas sails to be installed in certain areas to provide shade. They have a 10 year manufacturer's warranty---see attached. Jerry Martin moved, seconded by Jamey Smithson to approve $6600.00 for the sails to be charged to capital improvements. The motion passed 8-0.
- Pool Deck and Front Entrance Improvements (See Attached) - on hold.
- Common Area Improvements (See Attached)
- Sidewalks - bid from Custom Care Lawns attached. - no action taken.
- Trees - bid from Custom Care Lawns attached for Crumpacker Park. - no action taken.
- Benches/Bleachers - see attached printouts from 'Belson Outdoor' for examples of players benches and/or parent's bleachers. Discussion followed resulting that we needed 2 players benches and/or a parent's bleachers set. It was also mentioned that we should complete the sidewalk to the third base line and add a garbage can. The estimate for this was $6500.00. Jerry Martin moved, seconded by Jamey Smithson to purchase two player's benches, a parent's bleacher, a garbage can and complete the sidewalk to third base. The motion passed 8-0.
- Har-Ber Ducks
- Jill Young presentation. (See Attached)
- Har-Ber Ducks paid $450 for 2014.
- Helstern Middle School East Program
- I have communicated the Board’s concerns to the E.A.S.T. program and expect a modified proposal to be presented to the Board at the February meeting.
- Helen Tyson Middle School East Program
We are students from Helen Tyson Middle School E.A.S.T, we would like to ask for your permission to build a Little Free Library. It will benefit the neighborhood community by having a Little Free Library near. They will be able to have access to a book in there community.
The little free library is a little library that is usually made of wood it is basically a wooden box that is being supported by a wooden pole that is implanted in the ground to hold it steady. The Little Free Library would be water proof and wind proof. You can see examples of Little Free Libraries here: http://littlefreelibrary.org/
We selected this project because we would like to encourage the community to read and to expand their imagination and their reading skills.
We are in the early planning stages and are hoping to locate areas of Springdale where people will grant us permission to install these. Once we have built these partnerships, we will proceed with finding the money to make our LFL.
From Helen Tyson Little Free Library team- Maddie, Brianna, Valery
Old Business: Property Manager's Report
- Pool
- Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
- Broken light pole
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Francis Fair Stop Signs
- The City is conducting studies to determine if this request is an option.
- November 5 Traffic Committee Meeting.
- Waiting for City to finalize Traffic Calming Policy (See attached minutes/traffic calming policy)
- Bridge Railing Paint
- CertaPro Painters for $17,519.
Committee Reports:
Architectural Review Committee: no meeting.
Security Report: presented by Officer Smith of the Springdale P.D. and Jamey Smithson.
- Ice on the Ponds--children keep trying to walk on the ice developing on the ponds. This is a dangerous situation. Please remind your children not to venture out on the ponds when ice is present. John Duke will also send an email blast to remind everyone of the dangers.
- There are many small children walking home alone from school.
- Fishing season is starting again and we are seeing many non-residents fishing here. Be sure to get your fishing tags this Spring from Ralph Gresham and pin them to your garments when at the lakes.
- People are leaving their garage doors open inviting theft---it just takes a moment to grab something. Many people are leaving them open all night.
Lakes Report: presented by Ralph Gresham.
- A company has drilled a large hole into our circulation pump. They will not pay for it. It is inside the easement and Donnie Rutledge is involved in resolving the matter. He will attempt to recoup the cost from the company that caused it. Rob Frits stated that we just have to fix it in order to keep our lakes working. Ralph Gresham moved, seconded by Jerry Martin to fix the hole. The motion passed 8-0.
- Ralph Gresham also asked for and was given authorization to fix the broken clapper not to exceed $500.00. John Duke can then put it on the credit card.
- Ralph has heard about the possibility of using a strobe light to chase away the geese and received authorization for up to $500.00 to purchase one.
Landscape and Facilities: see item 3 under Property Manager's Report.
Long Range Planning Committee: presented by Rob Frits.
- 56th Street Expansion - Barrier between HBM and Pilot needs to be done in the future.
- Clubhouse Renovations - see item 4 in Property Manager's Report.
Old Business Follow-up:
Website Development: presented by Rob Stark.
- Things are taking a little longer than expected, but PayPal is working.
Further Discussion:
- EAST Program: John Duke will get back to them requesting still smaller signs.
- Swim Team: The board agreed not to open up enrollments to high school students from other schools. But will open it up to high school students in HBM.
- Brick Pavers that are a trip hazard need to be fixed. They are our own sidewalks. John Duke and Bobbye Kelly will identify what is really necessary to be fixed. Jason Combs moved, seconded by Jerry Martin to authorize up to $3000.00 to fix the trip hazards. The motion passed 8-0.
Voting and Board Authorizations via email: 1-26-15 to 2-24-15 - none
With no further business, the meeting was adjourned at 9:07p.m..
Respectfully submitted this 23rd day of March, 2015.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
January 26, 2015
Board Members in attendance were: Rob Frits, Judy Hammond, Nancy Brown, Ralph Gresham, Hope Feiner, Jerry Martin.
Board Members absent: Rob Stark, Jason Combs, Bobbye Kelly, and Jamey Smithson.
Resident Concerns: none
Designation of Quorum: President Rob Frits presiding. Meeting called to order 6:30 p.m.
New Business:
- David Coombs made a presentation concerning his magazine. He represents a company that publishes 3 magazines spotlighting affluent neighborhoods in the NW Arkansas area, -- namely Pinnacle, Shadow Valley and Har-Ber Meadows. It is free and mailed to each household in the neighborhood. It is purely a social magazine with the picture of a family on the cover with an interview, plus features of several other people living in the neighborhood. The March issue is in progress starting March 26th and he needs permission to use the term 'HAR-BER'. Rob Frits stated he will check with Donnie Rutledge to make sure it's okay. Jerry Martin also added that we reserve the right to revoke our permission, if necessary. Judy Hammond moved, seconded by Ralph Gresham that we allow the magazine to use the term 'HAR-BER MEADOWS' depending on Donnie Rutledge's verification that it is legal to use it. The motion passed 6-0.
- May will be our annual picnic with election of new board members. We discussed that there needed to be a process in place concerning the voting, especially by proxy. Purchase of a lockbox with a real lock discussed and we need to consult with Donnie Rutledge for clarification of proxy vote procedures. Judy Hammond moved, seconded by Hope Feiner to purchase a lockbox. the motion passed 6-0.
- Judy Hammond inquired about having yoga classes in the pool room with a hired teacher. Rob Frits stated the room is not to be used for an individual's personal financial gain.
Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting.
- Judy Hammond moved, seconded by Ralph Gresham to approve the November 2014 POA minutes. The motion passed 6-0.
- Judy Hammond moved, seconded by Ralph Gresham to approve the December 2014 POA minutes. The motion passed 6-0.
Treasurer's Report: no report at this time due to Alicia's absence.
Rob Frits added that All-around has again offered a 7% discount ($1500.00) for Jan., Feb., and March 2015 if we paid in advance. Hope Feiner moved, seconded by Jerry Martin to pay All-Around for the three months in advance in order to take advantage of the discount. The motion passed 6-0.
Property Manager's Report: agenda emailed to the board members since John was out of town. Rob Frits added that cars hit and damaged two street trees. Their insurance should cover them.
412/Founder’s entry sign discussion
- Insurance Proceeds = $5.918.50
- Custom Lawn Care has repaired the entry sign for $500.
- Lighting:
- New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.
- New Paint for sign and logo including labor:
- Arnold Miranda - $500
- Signarama - $400 – Work began 1/16.
Brick discoloration in common areas
- Bridge Columns:
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD. Waiting to hear back from city on expected completion date.
- The City of Springdale is repairing the bridge columns beginning on 11/20 per a directive from the AHTD.
- See attached repair report from AHTD. The only repairs made were structural. No cosmetic repairs will be made by the AHTD or the City of Springdale. (Discussion)
- All Other Common Areas:
- Soliciting Additional Bids:
- Custom Lawn Care - $9,600
- Handyman Connection/MP Construction - $8,915
- Crumpacker Park Irrigation (See Attached)
- Morgan can use existing power at pavilion to set controller for irrigation at pavilion. The cost will be approximately $400.00.
- All Around - $3,200.00
- Custom Lawn Care - $2,469.38
- Pool House Improvements
- Paint all walls and ceilings with an eggshell finish (except storage areas)
- Paint all woodwork with enamel finish
- Paint walk-thru and bathroom floors with a non-skid finish same color as meeting room
- Arnold Miranda - $2,050 including all material except floor paint. He is currently researching floor slip resistant paint for specs and price.
- SelectPro Painters – Anticipating bid on 1/22.
- Willow Tree Bench - tree benches are presently tabled.
Dale could not repair the old bench that was damaged in the storm. He has the following proposal for a new bench and installation:
- Teak bench - $899.00 plus tax
- Shipping - $139.00
- Labor - $400.00
- Total - $1,488.00 plus tax
- Pool Contract – April 1, 2015 through March 31, 2016 - Judy Hammond moved, seconded by Nancy Brown to continue our contract with Krystal Klear. The motion passed 6-0.
- Krystal Klear Pools Inc. - $600.00 mo.
- * Same price at 2014
- Clean Pro, LLC - $1,538.60 mo.
- pH Pool Care - $1,025.00 mo.
- Seaside Pools – Due the week of 1/26
- Helen Tyson Middle School
- I visited with Todd Loftin regarding our concerns about the E.A.S.T. proposal. I have communicated this to the E.A.S.T. program and expect a modified proposal to be presented to the Board at the February meeting.
Dear Mr.Duke,
We are students from Helen Tyson Middle School E.A.S.T, we would like to ask for your permission to build a Little Free Library. It will benefit the neighborhood community by having a Little Free Library near. They will be able to have access to a book in there community.
The little free library is a little library that is usually made of wood it is basically a wooden box that is being supported by a wooden pole that is implanted in the ground to hold it steady. The Little Free Library would be water proof and wind proof. You can see examples of Little Free Libraries here: http://littlefreelibrary.org/
We selected this project because we would like to encourage the community to read and to expand their imagination and their reading skills.
We are in the early planning stages and are hoping to locate areas of Springdale where people will grant us permission to install these. Once we have built these partnerships, we will proceed with finding the money to make our LFL.
-- From Helen Tyson Little Free Library team- Maddie, Brianna, Valery
- Miscellaneous
- Replaced faulty GFI light pole receptacles.
- 12 trees planted in Dancing Rabbit Park.
- 1 tree planted in Apple Shed Park.
- 1 tree planted in median leading to Estates.
Old Business:
- Pool
- Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
- Broken light pole
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Francis Fair Stop Signs
- The City is conducting studies to determine if this request is an option.
- November 5 Traffic Committee Meeting.
- Waiting for City to finalize Traffic Calming Policy (See attached minutes/traffic calming policy)
- Bridge Railing Paint
- I have made contact with the City regarding the bridge railings that are in need of painting on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The railing on the bridges are beyond standard design, therefore, the city currently does not claim responsibility to maintain. A bid was received from CertaPro Painters for $17,519.
- Response from the City regarding “standard” bridge railing is posted under the Website Task Manager.
- Meeting scheduled for 10/24 with the Mayor to discuss the railing. The Mayor reiterated the railing specifications do not meet city standards therefore are not maintained by the city. He pointed out the brick pavers and the street lights as examples.
Committee Reports:
ARC- presented by Judy Hammond. Nothing this month other than one application received.
Security and Neighborhood Watch- no report this month.
Lakes Committee: presented by Ralph Gresham.
- Everything is okay. Ralph added that we should be advised that the packing in the pump is leaking and should be fixed before turning it on in the Spring.
- Fishing permits will be coming soon.
Landscape and Facilities Committee: no report, on hold.
Long Range Planning Committee: Rob Frits stated that we are starting to see some progress with the 56th Street expansion. He also added that the pool clubhouse renovation update is noted in the property manager's report.
Voting and Board Authorizations via email: 12-16-14 to 1-26-15 - none
With no further business, the meeting was adjourned at 7:41p.m..
Respectfully submitted this 23rd day of February, 2015.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
December 15, 2014
Board Members in attendance were: Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, Bobbye Kelly, Jerry Martin.
Board Members absent: Rob Frits and Jamey Smithson,
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Matt Baker ARC.
The meeting was called to order at 6:32 p.m. by Vice-President Judy Hammond.
Designation of Quorum: President Vice-President Judy Hammond presiding.
Resident Concerns: and New Business:
Marla and Kevin Lightburn, 207 Ireland were present concerning the ARC decision to deny their application for the installation of a swimming pool at their residence. They ask that the POA Board of Directions grant a variance to the ARC's decision and allow them to install their pool. The ARC denied their request because the amount of concrete to be poured around the pool, and concrete already there, far exceeded the amount of square footage permitted by the HBM guidelines. The Lightburns and their contractor requested that they be permitted to lay pavers around the pool instead of poured concrete. After discussion, Jason Combs moved to grant a variance to allow construction of the pool with pavers to be placed around the pool instead of poured concrete, seconded by Rob Stark. The motion passed with the following count:
4 Ayes - Rob Stark, Hope Feiner, Jason Combs, and Bobbye Kelly
2 Nays - Jerry Martin and Ralph Gresham
2 Abstaining - Judy Hammond and Nancy Brown
Judy Hammond also requested that they leave the fence area open, don't change any plans, and restore the greenspace back to its original condition.
Budget for 2015:
The Finance Committee, composed of Alicia Hines, Jerry Martin, Rob Stark and Hope Feiner met and presented the attached budget, which included the following recommendations:
- increase maintenance by $4000.00
- decrease revenue by $1000.00 - pool room rental
- increase Scott's Lawn Care by $1000.00
- increase in the cost of insurance by $300.00
- decrease postage and delivery due to the new website by $300.00
Alicia Hines and the Finance Committee worked through each item to obtain the best scenario for this budget, without raising resident dues. Alicia added that the 2014 Budget was well maintained. Jason Combs moved, seconded by Bobbye Kelly to approve the 2015 Budget. The motion passed 8-0.
Property Manager's Contract: Contract remains the same with the exception of the verbiage 'inspection of property' needs to be changed to 'routine inspection of the property'. Jerry Martin moved, seconded by Ralph Gresham to approve the Property Manager's Contract with the change in verbiage. The motion passed 8-0.
Before ending the meeting, Ralph Gresham advised of a fire alarm activated in HBM. There was no damage, but the fire department did have a problem with getting trucks through the streets with cars parked in the area.
Voting and Board Authorizations via email: 11-25-14 to 12-15-14 - none
With no further business, the meeting was adjourned at 7:15p.m..
Respectfully submitted this 26th day of January, 2015.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
November 24, 2014
Board Members in attendance were: Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, Bobbye Kelly, Jerry Martin, and Jamey Smithson.
Board Members absent: Rob Frits,
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager.
Resident Concerns: none
The meeting was called to order at 6:30 p.m. by Vice-President Judy Hammond.
Designation of Quorum: President Vice-President Judy Hammond presiding.
New Business:
There was discussion concerning the presentation last month by the Helstern Middle School EAST program proposing directional signage throughout the neighborhood. The general consensus of the board members was that it conflicted with Har-Ber Meadows signage policies. However, we felt the group made a good presentation and while the board declines the sign proposal, we could entertain ideas for an app. John Duke will talk to Todd Loftin, Helstern principal, concerning this.
Secretary's Report: presented by Nancy Brown.
- The minutes were emailed to board members for their review prior to tonight's meeting. Hope Feiner moved, seconded by Ralph Gresham to approve the October 2014 POA minutes. The motion passed 9-0.
Treasurer's Report: presented by Alicia Hines.
- Approve October Financials - Alicia emailed copies of the income statement and balance sheet for Oct. 2014 prior to this evening's meeting for review by board members, along with the following email.
I have attached the October financial reports. There is nothing that is different from regularly budgeted items.
Bobbye has asked for paver and sidewalk information. I have attached a file that contains what we have paid for the sidewalks and pavers since 2010.
As we work on the budget, please note that you always have a copy of the yearly budget on the last column of the income statement.
Please let me know if you have any questions.
Thanks
Alicia
Jerry Martin moved, seconded by Rob Stark to approve the October 2014 financials. The motion passed 9-0.
- Review the Budget: Approve if Possible. - Jerry Martin stated that the Financial Committee has not yet met and should before the budget is approved. The board decided to meet on Dec. 15, 2014 to discuss and approve the budget, and to discuss John Duke's contract. All Around and Scotts are on a three-year contract and are not due this year. Krystal Klear is due in Feb. 2015.
Property Manager's Report: presented by John Duke.
- 412/Founder’s entry sign discussion
- Insurance Proceeds = $5.918.50
- After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new checks were received on 9/8.
- Replace with rock sign that matches 56th Street entrance:
- Bid #1 – Emerson Monument = $6,146
- New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.
- The rock had been located and shipped. Scott asked me to come by to look at the rock on 8/13 because he had some concerns. The sign is the perfect height and width, however, there are several cracks in the rock and the rock did not hold up to sanding and stenciling the logo. He did not recommend we use the rock. He called the quarry and ordered a new rock the same day. The quarry has yet to locate a rock. Scott has gone to the quarry to help speed up the process. So far, he has only located rocks that are 9’ ½” wide. The damaged sign is 13’ wide and 46 1/2” high. A suitable rock has not been located. Emerson Monument is checking on a couple of things as an alternative solution that include changing the width of the sign and moving the 56th street sign.
- Per City Planning, the dimensions can’t exceed those of the current sign.
- Custom Lawn Care has given a bid to repair the entry sign for $500. (Meeting Discussion) - The decision to move the 56th Street sign and trim it to fit has been discarded. John stated that the insurance check should cover the repairs for the bid from Custom Lawn Care to put the sign back to its original condition. Jason Combs moved, seconded by Ralph Gresham for John Duke to go forward with the brick repair by Custom Lawn Care for $500. The motion passed 8-1.
- Brick discoloration in common areas
- Bridge Columns:
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD. Waiting to hear back from city on expected completion date.
- The City of Springdale is repairing the bridge columns beginning on 11/20 per a directive from the AHTD. - John Duke added that we still have to paint the bridge rails.
- All Other Common Areas: John Duke stated that he would like to table this a little longer as he believes the bids are somewhat high and he thinks he can get the prices down if we are patient. There are no safety concerns with this repair work, just cosmetic. Brick Masons are in high demand and the small size of our project makes it difficult to find willing labor. See items iii. and v. below.
- The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email. I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. The brick was delivered to Har-Ber on 9/4.
- Guadalupe Masonry had agreed to honor their original bid even with excluding the bridge columns for a total of $3,234. Jerry, Ralph and I met with Manuel on
9/11 to go over the process one more time before work begins. Manuel started the work on 9/16. Shortly after he began the work he called concerning a problem with the existing mortar. I put the project on hold until Ralph and Jerry return from trips. During the 9/22 Board Meeting, it was decided that we needed a contract for the work to be completed. After meeting with Manuel
to discuss the problems he found, we were comfortable with his ability to move forward and fix the issues with the walls in a satisfactory manner. After he was presented with the contract, he declined to do the work.
- Since then, we have solicited another bid from Custom Lawn Care for $9,600. (See Attached)
- Due to the cost of the second bid, I found another brick mason that is
interested. He was scheduled to repair a small section the week of 10/21 to see if it meets our approval. If so, he will submit a bid. I have had numerous phone conversations with mason and he has failed to show up.
- I solicited another bid the week of 11/10 from Handyman Connection/MP Construction for $8,915. (See Attached)
- Bridge Railing Paint - John will move this to Old Business.
- I have made contact with the City regarding the bridge railings that are in need of painting on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The railing on the bridges are beyond standard design, therefore, the city currently does not claim responsibility to maintain. A bid was received from CertaPro Painters for $17,519.
- Response from the City regarding “standard” bridge railing is posted under the Website Task Manager.
- Meeting scheduled for 10/24 with the Mayor to discuss the railing. The Mayor reiterated the railing specifications do not meet city standards therefore are not maintained by the city. He pointed out the brick pavers and the street lights as examples.
- Francis Fair Stop Signs/ASN Parking Discussion - John reported that there is now some discussion with the city about installing an 'S' shape in the road and will know more after the next Traffic Committee meeting.
- The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
- The City is conducting studies to determine if this request is an option.
Sam,
We received them today. We have to figure out the programming and installation procedures and then we will be ready to deploy.
Dub
On Sep 16, 2014, at 8:57 PM, Sam Goade <sgoade@springdalear.gov> wrote:
Dub,
Do you know the status of the two speed radar signs we ordered? Per the email below from John we need to deploy them to Har-Ber Meadows after we work through our initial list of predefined locations.
Thanks, Sam
- I have discussed the ASN parking situation with Keith Vire.
- Discussed the no parking issue again with Keith. He has worked on alleviating the parking issues on Isaac’s Orchard by renting additional space outside of Har-Ber. (Meeting Discussion) - John Duke stated that he was told that ASN has leased some buildings with parking on Hwy 412 to help ease the traffic congestion on Isaac's Orchard.
- Attending the November 5 Traffic Committee Meeting to discuss radar data from Francis Fair. (See attached minutes/traffic calming policy)
- Christmas Lights
- Lights are installed.
- 18 additional light poles east of the JTL Lake: $990 first year, $450 thereafter.
- WACO Title - Not interested in contributing to the cost this year. They will revisit next year.
- Duckworth Dentistry – Dr. Duckworth has agreed to contribute $200 this year.
- The Manning Clinic – Waiting on a decision.- nothing yet.
- Building owner is now involved and soliciting a bid for the building and the 18 poles. (Meeting Discussion) - HBM may get some reimbursement for the poles.
- Resident Street Tree Trimming 2015
- Dale has agreed to trim the trees again in 2015 for the same $4,500 price as 2014. Dale will need to renew his insurance before year end. (Board Discussion) -Dale wants to know if we are going to hire him again before he pays for his insurance. Jason Combs moved, seconded by Rob Stark to hire Dale for 2015 for $4500 and pay him quarterly. The motion passed 9-0.
- Crumpacker Park Irrigation (See Attached) - there is no power source close to the flower bed. This needs to be established before committing to any bid for an irrigation system.
- All Around - $3,200.00
- Custom Lawn Care - $2,469.38
- Helen Tyson Middle School -John Duke will contact them to inquire if they will attend the Jan. 2015 meeting to give us a presentation.
Dear Mr.Duke,
We are students from Helen Tyson Middle School E.A.S.T, we would like to ask for your permission to build a Little Free Library. It will benefit the neighborhood community by having a Little Free Library near. They will be able to have access to a book in there community.
The little free library is a little library that is usually made of wood it is basically a wooden box that is being supported by a wooden pole that is implanted in the ground to hold it steady. The Little Free Library would be water proof and wind proof. You can see examples of Little Free Libraries here: http://littlefreelibrary.org/
We selected this project because we would like to encourage the community to read and to expand their imagination and their reading skills.
We are in the early planning stages and are hoping to locate areas of Springdale where people will grant us permission to install these. Once we have built these partnerships, we will proceed with finding the money to make our LFL.
-- From Helen Tyson Little Free Library team- Maddie, Brianna, Valery
- Miscellaneous
- Replaced pool house front column lights.
- Wrapped trees for winter.
- Secured power to pool lake fountains.
- Covenant Violations
Old Business:
- Pool
- Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
- Soliciting annual service bids.
- Broken light pole
- 56th Street/Francis Fair – On hold for 56th street lane additions.
Committee Reports:
ARC- presented by Judy Hammond.
- One fence approved on Pippin Apple.
- One pool denied on Ireland as it was too big.
Security and Neighborhood Watch- presented by Jamey Smithson.
- There were 63 minors in the area charged with drug paraphernalia. Most were from HBM.
- Police are patrolling more due to increased hours of darkness.
- Packages delivered and left on porches are being taken in the holiday season. Residents should try to get them off the porches as soon as possible.
- Many speeding tickets were issued last month.
- Neighborhood basically did well on Halloween.
Lakes Committee: presented by Ralph Gresham.
- The circuit will be turned off this weekend and the valves will be shut down for the season.
Landscape and Facilities Committee: presented by Bobbye Kelly.
APPLE SHED/JUNE DR. GREEN SPACE
This area is 213’ long and 91’ wide. A sidewalk surrounds and another one crosses the middle and intersects with a 36’ x 17’ concrete pad with about a 3 x 3’ planting bed in the middle with one day lily. Benches are at both ends of the pad. The pad is surrounded by six oak trees. There is a fairly large pear tree in the SW corner and a dog waste station in the NW corner. Mail boxes are on the south (June Dr.) side, close to the middle. A picnic table with benches was moved to the area and set close to the pear tree in October.
At the October 27 meeting, the L&F committee chair proposed adding an arbor (sometimes called a pergola) with a swing on the east end (cost less than $1,000); a fast-growing tree such as seedless green ash or saw tooth oak ($150-200) diagonal to the existing pear tree; and 6-8 (est. $200) ornamental grass plants (Big Bluestem or Maiden Grass) within new planting bed(s). Something short needs to be planted around the lily in the center bed. Total cost should be less than $1500. Doubt was expressed that we could get a pergola with swing for less than $1,000. The Board approved planting a tree, but asked for more definitive information on the remaining items.
PENDING: A saw tooth oak is to be planted in the NE corner at the location where a flag was placed by the committee. Also one of the oaks previously planted that leaned badly was propped up with a board; John was to have it done properly. Landscaping postponed ‘til Spring.
UPDATE: L&F committee member Judy Gresham located some very nice pergolas in Siloam Springs (see top photo), one with a roof and one without, priced at $350-$450 each. They were about 6’ wide x 4’ deep, made of cedar and stained. The one with the roof sold shortly thereafter. The other was still available Saturday afternoon for $450. I have communicated with the builder of the pergolas about building more for us. Future large ones like these will cost some more because of a change in his source for material. He routinely builds a smaller pergola with swing for $350. (See attached photo).
The pergola with swing in front is the one we want to buy at this time.
The one in back left with roof has sold.
The small one in the back middle is sold, too, but should be available in the future for $350.
The pergola with swing in front is the one we want to buy at this time.
The one in back left with roof has sold.
The small one in the back middle is sold, too, but should be available in the future for $350.
REQUEST: Approval to purchase the remaining pergola/swing for $450. Ralph Gresham moved, seconded by Rob Stark to purchase the pergola not to exceed $500. for Apple Shed Park. The motion passed 8-1.
DANCING RABBIT PARK
This park varies in length from 160-390’ wide x 65’ deep, with no perimeter sidewalk, but a north-south sidewalk across the middle, with two benches and six trees bunched closely in the middle. There is a dog waste station.
Residents in that area have requested trees around the edges, which will give shade and ambience but still leave enough open space for neighborhood children to continue using the park for a playground. About 6 trees on each end of two different species would be sufficient. A pergola/swing would be a nice addition as well.-Jerry Martin moved, seconded by Bobbye Kelly to purchase and plant 12 trees at $200. each for the park, species and locations determined by the committee. The motion passed 9-0. The wood will require periodic re-staining. It was also agreed that purchasing future pergola/swings would depend on the residents’ reaction to the one at Apple Shed.
POOL HOUSE
The L&F committee inspected the area before this meeting and will try to get something together soon, so that any work can be accomplished during the off season.
BRICK PAVERS
PENDING: At the September meeting, our property manager was asked to walk the brick paver sidewalks to determine the extent of repairs needed. Our treasurer was asked to compile the costs for repairing the pavers over the past 2-3 years. John Duke stated he will walk the paver sidewalks to determine their status and areas requiring repair. Alicia Hines emailed a report along with the other financial reports to board members prior to the month's meeting showing cost for the sidewalk repairs from 2010 to present.
TREE TRIMMING AND REMOVAL
RECOMMENDATION: I recommend that any contract for future right-of-way tree trimming require limbing up to at least 7 feet above the sidewalk and the tree shaped up all the way around. That might let us do this only every other year. If so much of the tree has to be removed because of dead limbs that it becomes unsightly or merely a stump left with very few limbs, that tree should be removed as close to the ground as possible, as well as already dead trees. Start and end dates should be established and progress reported and monitored. (Months after John said Dale was done in July, there were still low and dead limbs.) The board agreed to start trimming the trees to 7' above street level.
Long Range Planning Committee: presented by Jerry Martin
56thStreet - update on expansion.
- The Pilot parking lot exit is being moved to the north.
- Some trees and some of the shrubbery barrier between Pilot and HBM has been reduced.
- Jerry Martin will verify with the city that Pilot is not adding to their parking lot.
- The water line is being laid on the Pilot side of the property.
Clubhouse Renovations - on hold.
Public Relations Committee: presented by Rob Stark. It was decided to rename the 'Website Development Committee' as the 'Public Relations Committee' due to the fact that it has to do with communicating with the residents.
Website Rollout:
We discussed the rollout/transition of the new website. We agreed that it would be easier and cleaner to point users to the new website for re-registration. There is a lot of old data that needs to be updated and it would be more difficult to transfer the information then just to have people register. I will be setting up the registration form on the website. Our plan is to send everyone the information about registering on the printed newsletter for December 2014, on the email blast once the site is about to go live, on Facebook, and on the new website once it goes live.
Online Payments:
We discussed a few different online payment methods. The committee decided that we would use “Paypal Payments Standard”. We also decided to add in the additional merchant fee to the payer to cover our expenses. We need permission from the board to commit to this payment method and so I will be proposing a motion for this at the board meeting.
Rob added that he also located a system called 'Stripe'. Jamey Smithson moved, seconded by Jason Combs to use either Paypal or Stripe for the rollout as long as the transaction fee does not come through HBM--all we get is the net and no other information or amount. Our contract with At Home (AT&T) runs to the end of June 2015. The motion passed 9-0.
Communications Committee
Since forming this website committee, it has become apparent that this will probably involve a long term commitment as well as a broader scope. I will also propose a motion to develop a Communications Committee to replace the Website Committee. The purpose will be to actively maintain and update the website, plan for and execute new content for the emails and website (Email Newsletters, Residence Covenant Tips, etc), and to maintain and update commercial advertising.
Directory
We decided that only Har-Ber Meadows Businesses would be listed in the directory. The listing would be free.
Advertising
Analytics and systems are in place to measure advertisements. Our initial thoughts on this are that anyone could advertise through email and website to Har-Ber Meadows residents. We have not come up with fees or any additional rules. We would like any input from the board for this as we develop this area. There aren’t any hard stats at this point to justify cost to potential advertisers. So we will need to start somewhere and possibly adjust as time goes on. Our goals for this is to have the website paid for and possibly generating revenue. I am currently developing a advertisement guide which will outline what we need from them (image sizes, costs, rules).
Rob Stark added that he and Hope Feiner wrote a newsletter to enclose with the Dec. 2014 newsletter.
Old Business Follow-up:
- website development- was renamed and moved to 'committee reports'.
Voting and Board Authorizations via email: 10-28-14 to 11-24-14 - none
With no further business, the meeting was adjourned at 8:36p.m..
Respectfully submitted this 25th day of January, 2015.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
October 27, 2014
Board Members in attendance were: Rob Frits, Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, and Bobbye Kelly.
Board Members absent: Jerry Martin and Jamey Smithson.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Officer Scott, Springdale PD.
Resident Concerns: none
The meeting was called to order at 6:30 p.m. by President, Rob Frits.
Designation of Quorum: President Rob Frits presiding.
New Business:
- Todd Loftin, principal of Helstern Middle School was present with three members of the school's EAST program along with their sponsor. They explained the EAST program is a group of students involved in environmental and scientific studies. They presented a problem to the board of what would a person do if they found themselves lost in HBM. They then presented Phase I of their solution by requesting that the board consider installing directional maps at multiple sites, such as you might see in large department stores----'You Are Here' marks with a map of where you want to go. They presented a picture of what the sign might look like and estimated the cost of the sign to be about $350.00. They suggested 20 signs would be enough. Rob Frits stated the board would discuss it by the next meeting and give them their answer.
- Rob Stark presented the following on the new website development.
He asked that the website should be listed as a 'committee' and have a monthly report listed under 'Committee Reports'.
Rob Stark requested that he would like to have some volunteers to help focus on details of the rest of the development. He would also like to have the 'rollout' in December 2014, in conjunction with the neighborhood newsletter, which would be the last one. Rob Frits stated that we needed to form a subcommittee and asked for volunteers. The subcommittee will consist of John Duke, Alicia Hines, Judy Hammond, Hope Feiner, and Jason Combs.
Secretary's Report: presented by Nancy Brown.
- The minutes were emailed to board members for their review prior to tonight's meeting. Judy Hammond moved, seconded by Hope Feiner to approve the September 2014 POA minutes. The motion passed 8-0.
Treasurer's Report: presented by Alicia Hines.
Alicia emailed copies of the income statement and balance sheet for Sept. 2014 prior to this evening's meeting for review by board members, along with the following email.
- The September financials still look very good as we have continued to manage to control spending.
- Highlights of the month:
- We received the insurance reimbursement and the check from the City of Springdale. Those currently show up under Miscellaneous revenue.
- We are under budget for All Around still due to the fact of accepting the 7% discount for prepayment.
- The main areas of concern continue to be the water bills. The water bill for around the park continues to be worry some but also we are starting to see some rather large bills on Allie Frances.
- For electricity, the pumps have created some large invoices - I assume we are running them most of the time.
- We have closed the pool so September was the last month for payroll.
- The collections of past due payments have required much work this month. When divorces become an issue, we tend to have to spend much time working on information. Homes are still selling out here as I continue to have much contact with closing companies.
Please let me know if you have questions.
Respectfully submitted,
Alicia Hines
She also added that she feels the electric and water bills are too high. Ralph Gresham added that the pump should no longer be an issue with the electric bill as the pump does not run during the cooler season. Alicia added that she had not received a bill from Jill for cleaning the pool house area.
Bobbye Kelly moved, seconded by Ralph Gresham to approve the September 2014 Financials. The motion passed 8-0.
Rob Frits asked Alicia to enter another line item for the money that we received from the city for the land by 56th Street expansion. It is now listed under 'revenue'. He asked her to keep track of whatever we spend from it . Before the end of the year, if whatever we spend it on is a capital improvement, then it could be removed from "income".
Property Manager's Report: presented by John Duke.
- 412/Founder’s entry sign discussion - After months of discussion concerning whether to get another rock, and the inability to locate a suitable rock, etc., it was decided to move the rock from the 56th Street entrance to the Hwy 412 entrance and reduce the height of the rock to the meet city planning requirements. Scott at Emerson will check on this.
- Insurance Proceeds = $5.918.50
- After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new checks were received on 9/8.
- Replace with rock sign that matches 56th Street entrance:
- Bid #1 – Emerson Monument = $6,146
- New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.
- The rock had been located and shipped. Scott asked me to come by to look at the rock on 8/13 because he had some concerns. The sign is the perfect height and width, however, there are several cracks in the rock and the rock did not hold up to sanding and stenciling the logo. He did not recommend we use the rock. He called the quarry and ordered a new rock the same day. The quarry has yet to locate a rock. Scott has gone to the quarry to help speed up the process. So far, he has only located rocks that are 9’ ½” wide. The damaged sign is 13’ wide and 46 1/2” high. A suitable rock has not been located. Emerson Monument is checking on a couple of things as an alternative solution that will be discussed at the meeting.
- Per City Planning, the dimensions can’t exceed those of the current sign.
- Brick discoloration in common areas
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD. Waiting to hear back from city on expected completion date.
- The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email. I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. The brick was delivered to Har-Ber on 9/4.
- Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. Jerry, Ralph and I met with Manuel on 9/11 to go over the process one more time before work begins. Manuel started the work on 9/16. Shortly after he began the work he called concerning a problem with the existing mortar. I put the project on hold until Ralph and Jerry return from trips. Manuel declined to do the work.
- We have solicited another bid for $9,600. We found another brick mason that is interested. He is scheduled to repair a small section the week of 10/21 to see if it meets our approval. If so, he will submit a bid. (Meeting Discussion) - The new man name is Arturo. He will do a sample of wall and let it be inspected before proceeding. He will them give us his bid and board members will vote online to let him proceed once we get the bid and the results.
- Bridge Railing Paint
- I have made contact with the City regarding the bridge railings that are in need of painting on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The railing on the bridges are beyond standard design, therefore, the city currently does not claim responsibility to maintain. A bid was received from CertaPro Painters for $17,519.
- Response from the City regarding “standard” bridge railing is posted under the Website Task Manager.
- Meeting scheduled for 10/24 with the Mayor to discuss the railing.
- Broken light pole
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Francis Fair Stop Signs/ASN Parking Discussion - John Duke is going to the city traffic meeting on 11-5-14 and report back his findings to the POA board.
- The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
- The City is conducting studies to determine if this request is an option.
Sam,
We received them today. We have to figure out the programming and installation procedures and then we will be ready to deploy.
Dub
On Sep 16, 2014, at 8:57 PM, Sam Goade <sgoade@springdalear.gov> wrote:
Dub,
Do you know the status of the two speed radar signs we ordered? Per the email below from John we need to deploy them to Har-Ber Meadows after we work through our initial list of predefined locations.
Thanks,
Sam
- I have discussed the ASN parking situation with Keith Vire. Update to be discussed at Board Meeting. (See attached Traffic Committee minutes)
- Discussed the no parking issue again with Keith. He has worked on alleviating the parking issues on Isaac’s Orchard. Will share conversation at the Meeting.
- Attending the November 5 Traffic Committee Meeting to discuss radar data from Francis Fair.
- Pool
- Pool covered for the season.
- Pool shade and furniture will be taken down in September.
- Shower lines have been winterized.
- Wading pool tile repair from Krystal Klear - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
- Soliciting annual service bids. -
- John duke updated this item by stating he would get more bids for servicing the pool in Jan./Feb. 2015.
- Christmas Lights
- Daryl Ottaviano of Custom Lawn Care purchased Get Lit. Daryl will honor our previous Get Lit contract. He will give a 10% credit if lighting is installed in October.
- Daryl is scheduled to install the same lights as last year the week of 10/22.
- 20 additional light poles east of the JTL Lake: $1,100 first year, $500 thereafter.
- WACO Title - Not interested in contributing to the cost this year. They will revisit next year.
- Duckworth Dentistry – Dr. Duckworth has agreed to contribute $200 this year. Ralph Gresham moved, seconded by Jason Combs to light the 20 additional light poles east of JTL lakes at a cost of $1100.00 and $500.00 for every year thereafter. The motion passed 8-0.
- The Manning Clinic – Waiting on a decision.
- Wells Fargo – Waiting on a decision.
- Miscellaneous
- Trash Can installed in Founder’s Park.
- Dead tree in Founder’s Park removed.
- Additional shrubbery planted around power boxes in Founder’s to provide more screening.
- Crepe Myrtles and evergreens trimmed in Founder’s Park median for visibility.
- Replaced pool room light bulbs.
- Willow tree planted.
- Apple Shed gate repaired from storm damage.
- Annual flowers installed week of 10/20.
- Moved picnic table to Apple Shed Park.
- Replaced missing light pole bases.
- Covenant Violations
Committee Reports:
Architectural Review Committee: presented by Judy Hammond.
- There were two fences approved on Pippin Apple. one at 383 and the other at 283.
Security and Neighborhood Watch: presented by Office Scott of the Springdale PD.
- Officer Scott is working on a safe driving course presentation for HBM. He anticipates it would last 30/45 minutes.
- Every year at Halloween, we usually add extra security support on the evening of Trick-or-Treat. Jason Combs moved, seconded by Bobbye Kelly to approve $250.00 for a total of 10 hours (two officers- 5 hours each) on 10-31-14. The motion passed 8-0.
Lakes: presented by Ralph Gresham.
- Lakes are in good shape.
- The well has been off for the past three weeks and they will turn off the pumps on Thanksgiving weekend.
Landscape and Facilities Committee: presented by Bobbye Kelly.
- Very little activity this month due to incapacitation of chairman.
- Communicated with the Property Manager on the need for additional shrubs to screen around the power boxes in Founders Park and he accomplished that task.
- Communicated with PM about the need to trim back the shrubbery in Founders Park median as it was once again becoming a safety hazard to traffic. That was done.
APPLE SHED/JUNE DR. GREEN SPACE
This area is 213’ long and 91’ wide. A sidewalk surrounds and another one crosses the middle and intersects with a 36’ x 17’ concrete pad with about a 3 x 3’ planting bed in the middle with one day lily. Benches are at both ends of the pad. The pad is surrounded by six oak trees. There is a fairly large pear tree in the SW corner and a dog waste station in the NW corner. Mail boxes are on the south (June Dr.) side, close to the middle. A picnic table with benches was moved to the area and set close to the pear tree this month.
PROPOSAL: This committee proposes adding an arbor (sometimes called a pergola) with a swing on the east end (cost less than $1,000); a fast-growing tree such as seedless green ash or saw tooth oak ($150-200) diagonal to the existing pear tree; and 6-8 (around $200) ornamental grass plants (Big Bluestem or Maiden Grass) within new planting bed(s). Something short needs to be planted around the lily in the center bed. Total cost should be less than $1500. Attached are pictures of pergolas, and a picture of the area.
DANCING RABBIT PARK
Pending. Considering a bigger (or 2) arbors/pergolas with picnic table, benches, or swings.
POOL HOUSE
Pending. Will try to get something together soon, so that any work can be accomplished during the off season.
Long Range Planning Committee;
- 56th Street ---- nothing new
- Clubhouse Renovations - moved to the Landscape Committee.
Old Business Follow-up: none
Voting and Board Authorizations via email: 9-23-14 to 10-27-14 - none
With no further business, the meeting was adjourned at 7:30 p.m..
Respectfully submitted this 24th day of November, 2014.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
September 22, 2014
Board Members in attendance were: Rob Stark, Nancy Brown, Jerry Martin, Judy Hammond, Ralph Gresham, Hope Feiner, and Bobbye Kelly.
Board Members absent: Rob Frits, Jason Combs, Jamey Smithson.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager.
Residents present were: Carl M. Kendrick, Jane Franks, Ben & Martha Carson, John Shankles, Jim and Donna Murray, Gary and Deedra Ashcraft.
Resident Concerns:
Ben Carson addressed the board representing residents concerning the possibility of cutting down some of the trees in Songbird Circle. He stated they liked living by the park, liked the view and enjoyed the birds. He prefers the trees not be touched as the birds will not leave the area even if the trees are cut. There is some concern that the nesting birds cause pulmonary disease, namely histoplasmosis. And the neighborhood needs to be notified of such possibilities prior to any action being taken. Martha Carson added that the health consequences by the birds would be greater by disturbing their nesting area if the trees were cut, possibly to the trees in front of our houses. There will be no action by the board on this topic and Rob Stark will work on getting the monthly agenda to people in the community via the new website he is developing.
The meeting was called to order at 6:47 p.m. by Vice-President, Judy Hammond.
Designation of Quorum: Vice-President Judy Hammond presiding.
New Business: none presented by board members.
Secretary's Report: presented by Nancy Brown.
- The minutes were emailed to board members for their review prior to tonight's meeting. Jerry Martin moved, seconded by Ralph Gresham to approve the September 2014 POA minutes. The motion passed 7-0.
Treasurer's Report: presented by Alicia Hines.
- Alicia emailed the financial reports to board members for their review prior to this month's meeting. Alicia stated that the Misc Social entry was for the 'Dive-In Movie' function. Rob Stark moved to approve the September 2014 financials, seconded by Hope Feiner. The motion passed 7-0.
- Alicia also stated that All-Around will give a 7% discount if for Oct, Nov, and Dec if we pay in advance. Rob Stark moved that we pay All-Around in advance for those months to get the discount, seconded by Ralph Gresham. The motion passed 7-0.
Property Manager's Report: presented by John Duke.
- Park Trash Can
- A new trash can will be installed in Founder’s Park the week of 9/15.
- 412/Founder’s entry sign discussion - the current sign is 6 inches out of code. John asked and will look for a 10-12 foot long rock, but in a lighter color.
- Insurance Proceeds = $5.918.50
- After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new checks were received on 9/8.
- Replace with rock sign that matches 56th Street entrance:
- Bid #1 – Emerson Monument = $6,146
- New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.
- The rock had been located and shipped. Scott asked me to come by to look at the rock on 8/13 because he had some concerns. The sign is the perfect height and width, however, there are several cracks in the rock and the rock did not hold up to sanding and stenciling the logo. He did not recommend we use the rock. He called the quarry and ordered a new rock the same day. The quarry has yet to locate a rock. Scott has gone to the quarry to help speed up the process. So far, he has only located rocks that are 9’ ½” wide. The current sign is 13’ wide. (Discussion)
- Per City Planning, the dimensions can’t exceed those of the current sign.
- Brick discoloration in common areas
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD maintenance. The City is including these repairs on the next report to be submitted to the AHTD.
- The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email. I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. The brick was delivered to Har-Ber on 9/4.
- Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. Jerry, Ralph and I met with Manuel on 9/11 to go over the process one more time before work begins. Manuel started the work on 9/16. Shortly after he began the work he called concerning a problem with the existing mortar. I put the project on hold until Ralph and Jerry return from trips. (Meeting Discussion) - John stated that Guadalupe informed him that the current mortar does not contain concrete. John Duke, Jerry Martin, and Ralph Gresham will inquire further into this problem. John Duke ordered a work stoppage until we get the problem resolved. Rob Stark said he would have his brick mason father-in-law take a look, as well.
- Bridge Railing Paint
- I have made contact with the City regarding the bridge railings that are in need of painting on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The railing on the bridges are beyond standard design, therefore, the city currently does not claim responsibility to maintain. A bid was received from CertaPro Painters for $17,519.
- Response from the City regarding “standard” bridge railing is posted under the Website Task Manager. (Discussion) - John Duke reported that the city does not want to deal with it. Jerry Martin suggested that we go before the City Council or talk to the Mayor. Ralph Gresham added that he had inspected under one of the bridges and found some tubing that had been damaged, probably by freezing water. John Duke will get a committee to talk to Mayor Sprouse.
- Broken light pole
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Francis Fair Stop Signs/ASN Parking Discussion - John Duke advised the board of the following communications from the City of Springdale.
- The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
- The City is conducting studies to determine if this request is an option.
Sam,
We received them today. We have to figure out the programming and installation procedures and then we will be ready to deploy.
Dub
On Sep 16, 2014, at 8:57 PM, Sam Goade <sgoade@springdalear.gov> wrote:
Dub,
Do you know the status of the two speed radar signs we ordered? Per the email below from John we need to deploy them to Har-Ber Meadows after we work through our initial list of predefined locations.
Thanks,
Sam
- I have discussed the ASN parking situation with Keith Vire. Update to be discussed at Board Meeting. (See attached Traffic Committee minutes)
- the board approved both striping and no-parking sign by ASN.
- Pool
- Pool closed for the season on 9/14.
- Pool shade and furniture will be taken down in September.- the shade will need repairing this winter during the 'off' season.
- Shower lines will be winterized in September.
- Wading pool tile repair - $2,414.50 including tax. Will solicit another bid and have repaired in the spring before the pool opens.
- Christmas Lights
- Daryl Ottaviano of Custom Lawn Care purchased Get Lit. Daryl will honor our previous Get Lit contract. He will give a 10% credit if lighting is installed in October. (Should have contract to review at Board Meeting)-John stated we have the same bid of $3393.00 for 79 light poles, pool house, 3 trees across from pool house, and Crumpacker Park. Nancy Brown moved, seconded by Jerry Martin that we do the same and install in October to get the 10% credit. The motion passed 7-0. John will get screws and have the electric outlets on the light poles covered.
- Resident request for decorating light poles on Clinton Circle-will stay with same amount of poles at this time. Each pole would be $40.00 additional.
- Har-Ber High School Swim
- The team will practice in the Har-Ber pool through the week of 9/15 before returning to the Jones Center.
- Miscellaneous
- Street trees were limbed up on Sundrops Ct, Hazel Ct, JTL Pkwy, and Apple Shed
- Damaged fence railing near downed willow tree weld repair.
- Topped a tree located at the northwest corner of JTL Parkway and Sundrops Ct.
- Touring Har-Ber with All Around the week of 9/22.
- Scheduling the removal of the dead oak tree in Founder’s Park after meeting with All Around. Bobbye Kelly advised that that the dead tree is a maple, not an oak.
- Willow tree and 2 warranty trees (Discussion)-Blades Landscaping - will replace the damaged willow tree near Manning Clinic, with warranty for $300.00.Logan is still to replace the other two trees.
- John reported that the manager, Mary Moore, at the Bank near the 412 entrance is working on getting the leaning short column straightened. Each pole would be $40.00 additional.- this should be $55.00 the first year and $25 per pole after year.
- Covenant Violations-John updated the board on the status of the covenant violations. 1-5 remain in violation. Further action may be taken. None of these residents appeared for the hearings.
- Hearing scheduled for Board Meeting
- John Goodwin – 6322 Apple Shed
- Sheila Camplain, 6681 Firefly Catch
- Warren Fields, 6682 Firefly Catch – Certified Mail returned undeliverable
- Wayne & Vickie Cox, 6855 Harlan
- Suphan Gingsumrong, 6546 Tall Oaks Loop North - Certified Mail returned undeliverable
- Charles Ashcraft, 585 Wades Coach – Now in compliance
Committee Reports:
Architectural Review Committee: presented by Judy Hammond.
- Donnie Rutledge requested a variance for his bronze colored wrought iron fence. The ARC recommends that the variance be granted as it is the same style as the house. Bobbye Kelly moved, seconded by Ralph Gresham to grant the variance. The motion passed 6-1.
Security and Neighborhood Watch: no report.
Lakes: presented by Ralph Gresham.
- Ralph reported that the lakes have done extremely well this summer with lots of rain. The well has not been running for the last couple of weeks.
Landscape and Facilities: presented by Bobbye Kelly.
CARRYOVER:
The two trees reported last month on Zan Loop still have damaging stakes in place. Property Manger (PM) was to talk with homeowners. Bobbye added this may kill the trees.
Dumpsters between Harps and Athlete’s Plus are still in the open and partially blocking the street, in violation of covenants. PM has notified owner; action pending. Request this be treated as any other covenant violation.
The stunted spruce tree across from clubhouse was trimmed of dead limbs and fertilized by my husband and myself.
CRUMPACKER PARK: Recommend replacement of the evergreen in the middle of the flower bed. Also recommend adding irrigation to the bed. It is approximately 180 feet from the flower bed to the existing water hydrant. The cost of installation would be offset by not hiring someone to water the flower bed and would be more consistent. Request BOD approval for this project. John Duke will get bids for this.
MAINTENANCE ITEMS REPORTED TO PM: Several more areas where Dale needs to limb up over sidewalks. Need All Around to limb up and clean-up around large willow tree near the ENT clinic. Grass/weeds in street south of pool house. Outside pool house shower running slightly more than a drip. Badly leaning tree in Apple Shed/June Dr. needs to be straightened and the nearly dead one needs to be evaluated for guaranteed replacement. PM said he would handle.
COVENANT VIOLATIONS observed incidental to committee monitoring and reported to PM: 151 & 358 JTL, dead shrubs. Alley off Harlan, behind several homes on Founders Pk West is overgrown with weeds. 6221 Tall Oaks Loop So., no ARC app or approval before planting shrub rows in yard, some on property line. Ask that all these be treated as any other covenant violation. These were presented to John Duke.
BRICK PAVER SIDEWALKS: On the resident sides, there are some bad places and some not so bad--some tripping hazards and some places that hold water directly in front of resident’s front sidewalk, etc. Noted only one severely raised place on the park sides. The situation will not get any better. Have requested our treasurer assemble info regarding past few years of brick paver repair – by whom, when and how much so we can get a better idea of ongoing cost. Recommend PM walk all these sidewalks to make a determination of how much repair is needed. John Duke is to walk the area and get estimates for repair.
PENDING PROJECTS: The City requested that we use their payment for the land taken by the 56th street extension for the benefit of the community. The following projects will depend on how much we can budget for them.
CLUB HOUSE SPRUCING UP: Pending inspection by committee with PM.
APPLESHED AND JUNE DR. PARK: A resident wrote and asked that we consider further amenities for that park. A Task Manager under Landscape & Facilities Committee has been established to describe the current state and possible amenities. We are open to other ideas. In the meantime, we recommend a picnic table be relocated from near the Club House to the eastern part of this “park.” John Duke will move the table by the pool house to this location.
DANCING RABBIT PARK: The committee is also considering amenities for this larger park and there is a Task Manager on it, too. In the meantime, recommend the relocation of another picnic table to the eastern end of this park. No other table available at this time.
Long Range Planning Committee: no discussion, on hold.
Old Business Follow-Up:
- Rob Stark has been working on a new Har-Ber Meadows website. He made a short presentation of what has so far been developed. He also discussed what he proposes to do and hopes to be ready in January 2015
- Contracts for coming year need reviewed before the end of Oct. so we can decide at the November meeting.
Voting and Board Authorizations via email: 8-26-14 to 9-22-14 - none
With no further business, the meeting was adjourned at 8:47 p.m..
Respectfully submitted this 27th day of October, 2014.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
August 25, 2014
Board Members in attendance were: Rob Frits, Rob Stark, Nancy Brown, Jerry Martin, Judy Hammond, Ralph Gresham, Jason Combs, Hope Feiner, and Bobbye Kelly.
Board Members absent: Jamey Smithson.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Matt Baker, ARC, and Officer Scott, Springdale PD.
The meeting was called to order at 6:30 p.m. by President, Rob Frits.
Designation of Quorum: President Rob Frits presiding.
Resident Concerns: none
New Business:
Har-Ber Ducks Swim Team coach, Jill Young, informed us that the "Ducks" had a great summer and received a trophy. They are also sending some surplus money they collected back to HBM.
She also asked on behalf of the Har-Ber High School swim team if they could use our pool for practice a couple of weeks at the beginning of the school year 2014. Their pool is still in the process of having repairs done. Judy Hammond moved, seconded by Ralph Gresham to allow the Har-Ber High School swim team to use our pool at the beginning of the year. The motion passed 9-0. - see Item 10 of the Property Manager's Report.
Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting. Jerry Martin moved, seconded by Bobbye Kelly to approve the July 2014 POA minutes. The motion passed 9-0.
Treasurer's Report: presented by Alicia Hines. The financial committee reviewed and approved the financial statements prior to the August meeting of the board of directors. Alicia also emailed the financial reports to board members for their review prior to this month's meeting. Hope Feiner moved to approve the July 2014 financials, seconded by Judy Hammond. The motion passed 9-0.
Property Manager's Report: presented by John Duke.
- Park Trash Can
- We have an extra trash can to install. Discussion on location. Ralph Gresham suggested placing it in somewhere in Founder's Park. John is to use his own judgment as to where in the park.
- 412/Founder’s entry sign discussion
- Insurance Proceeds = $5.918.50
- After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. The Municipal League has all of the documents needed to reissue checks. The new check should be received the week of 8/25.
- Replace with rock sign that matches 56th Street entrance:
- Bid #1 – Emerson Monument = $6,146
- New lighting fixtures will be installed. New and brighter fixtures will cost $500 including installation.
- The rock had been located and shipped. Scott asked me to come by to look at the rock on 8/13 because he had some concerns. The sign is the perfect height and width, however, there are several cracks in the rock and the rock did not hold up to sanding and stenciling the logo. He did not recommend we use the rock. He called the quarry and ordered a new rock the same day.
- I have a call in to City Planning to inquire about the maximum dimensions for the sign location. He reported that he was informed that the sign was required to be 3 feet from the curb and a maximum of 15 sq. ft. (3 foot in height and 5 ft in length).
- Brick discoloration in common areas: the bricks have not been delivered, but John found that they are currently in Tulsa OK
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The City is saying since it is a bridge, it falls under AHTD (Arkansas Highway Transportation Department) maintenance. The City is including these repairs on the next report to be submitted to the AHTD. --- (The city is not taking any responsibility for the repair of the bricks in the bridges.)
- Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. Jerry and I will go over the bid with Manuel one more time before work starts. He will start at the steps that enter the lake and his work will be inspected before moving to the next location. (See attached)
- The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email. I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar brick called Vining. The sample board was delivered on 7/23. The Vining brick is a good match. Boral has sent two cubes to their Tulsa office. Waiting on a time to deliver to from Tulsa to Har-Ber.
- Bridge Railing Paint
- I have made contact with the City regarding the bridge railings that are in need of painting on the Founder’s Park and Coyote Crossing bridges. I met the City on 7/31 to assess the situation. The railing on the bridges are beyond standard design, therefore, the city currently does not claim responsibility to maintain. A bid was received from CertaPro Painters for $17,519. The board suggested that John pressure the city to paint the railings.
- Broken light pole
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Capital Improvement Discussion: these are some suggestions for use of the money received from the city for their land acquisition on 56th Street. But we tabled the discussion until we actually get the check. It was also noted that the brick sidewalk pavers are constantly in need of repair.
- Sidewalks - tabled until we check on the condition of the pavers
- West Side of Doris
- 963’ = $20,500 +/-
- Baseball Field
- 400’ = $8,500 +/-
- Benches at baseball field
- TBD
- Francis Fair Stop Signs/ASN Parking Discussion
- The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN.
- The City is conducting studies to determine if this request is an option.
- I have discussed the ASN parking situation with Keith Vire. Update to be discussed at Board Meeting. (See attached Traffic Committee minutes) It was decided to extend another month to Keith Vire to get ASN's parking under control.
- No parking lane painting at pool house circle: - the 'no parking sign' seems to be working.
- Time Striping - $450.00
- Pool
- Fire Department Inspection Report Repairs completed 8/22/14
- Exit sign fully illuminate in normal and backup modes
- Fire extinguisher inspection and tag
- Wading pool tile repair - $2,414.50 including tax. It was discussed and the decision was made to wait until next Spring to have it fixed before opening the pool for the season.
- Back to School Dive-in Movie
- Over 100 children in attendance.
- Jamy Livingston donated the use of her projector and screen.
- POA purchased the Lego Movie for $350.
- Har-Ber High School Swim Team Request
- Har-Ber High School Practices at the Jones Center. The Jones Center is closing their pool for 4-6 weeks. Jill Young, Har-Ber Coach, has asked if the team can use the pool for a few weeks in September. The hours would be from 6:45am to 8:15am with 25 kids. Mike Luttrell said this would not cause an issue with insurance.
- Miscellaneous
- Cleaned out the ditch at the corner of Jones Rd and Har-Ber Avenue
- Christmas trees across from pool house received extra water
- Elizabeth Lake pump replaced
- Updated Landscape and Grounds committee on website
- Trimmed pine trees at rock area near JTL and Coyote Crossing
- Doris street trees were trimmed higher
- Covenant Violation Report (See Attached)
- To discuss at meeting.
- Hearing scheduled for 9/22 Board meeting - 8 hearings have been scheduled.
Committee Reports:
Architectural Review Committee- presented by Matt Baker and Judy Hammond.-
- We had a great response for our request for committee members. We added the following individuals to our committee on a “trial basis.”
Glenn Atkins
Gail Edmonson
Brian Probeck
Fred Ridgeway
- 449 Founders Park Drive East—the committee approved the adding of a patio cover.
- 1111 Dancing Rabbit—new home construction was approved. We are waiting on landscape plan.
- 5686 Dancing Rabbit—waiting on landscape plan from Laura Davis.
- 5725 Francis Fair Parkway—waiting on landscape plan from Kathy Loftin-Unique Maison.
- 6879 Isaacs Orchard—waiting on revised entrance sign from Dr. Roblee.
- August 25, we will review an application for 6649 Bernice.
Security and Neighborhood Watch - presented by Officer Scott, Springdale Police Dept.
- Neighborhood traffic is being closely watched after school hours.
Lakes - reported by Ralph Gresham.
- The lakes are in good shape due to the amount of rain we've had this summer. He has been able to turn off the pump for a day or two after every major rain.
Landscape and Facilities: presented by Bobbye Kelly.
- The following items were brought to the attention of the Property Manager (Response/action in italics):
Good lights need be installed at the new 412 sign, similar to ones at dentist office sign on Jones Rd. John has talked with Morgan and said new and brighter fixtures will be installed.
There’s lots of debris in big lake in the “steps” area near the ENT clinic. Cleaned up
The still standing willow opposite the downed one, the pines around rocks on west side of lake, and trees along Doris and some others need to be limbed up. Done
Ditch at corner of JTL and Har-Ber Ave. has become grown up in tall weeds and saplings. Cleaned out.
One of the two dumpsters between Harps and Athletes Plus keep getting farther into the street and blocking one lane. Per Covenant X.8, it is a violation for dumpsters to be in the open; should be in fenced or enclosed area. After a brief discussion at the meeting, John said he would look into this.
Two street trees on Zan Loop have T-post stakes that are damaging them and should be removed. John said he would speak with homeowners.
One of the 3 spruce trees in Founders Park across from pool house is not growing like the other two. Dale is putting more water on these trees. That one tree is turning brown along the bottom; need to consider further treatment—maybe fertilizer.
- Would like for this committee to meet with Long Range Planning Committee about clubhouse renovations.
- Requested the Board do away with the “Yard of the Month.” Agreed.
Long Range Planning Committee -
- 56th Street expansion - construction is beginning.
- Clubhouse Renovation - this project has been added to Landscaping and Facilities. Bobbye Kelly stated the clubhouse needed some major 'sprucing up' - cleaning/painting. Bobbye will get with John Duke to contact Greg at Logan's to honor their warranty on trees.
Old Business Follow-up:
- Rob Frits stated that we need to respond to Bill Adam's request to keep his chickens in his back yard. While we are aware that he considers them as his pets, and has provided nice housing for them, they are in fact, farm animals. It is a covenant violation and against a Springdale City Ordinance. Judy Hammond moved, seconded by Jerry Martin to decline his request for a variance. The motion passed 9-0.
- Judy Hammond also noted that Git Lit has gone out of business and we need to make sure that our neighborhood Christmas lights are in our possession. John Duke will make sure that we have possession of the lights.
Voting and Board Authorizations via email: 7-28-14 to 8-25-14 - none
With no further business, the meeting was adjourned at 8:34 p.m..
Respectfully submitted this 22nd day of September, 2014.
____________________________ ____________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
July 28, 2014
Board Members in attendance were: Rob Frits, Rob Stark, Nancy Brown, Jerry Martin, Judy Hammond, Ralph Gresham, Jason Combs and Bobbye Kelly.
Board Members absent: Hope Feiner and Jamey Smithson.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Matt Baker, ARC, and Officer Scott, Springdale PD.
The meeting was called to order at 6:30 p.m. by President, Rob Frits.
Resident Concerns: Resident Bill Adams on Founder's Park was present requesting permission to keep his chickens at his residence. He stated they were his pets. He has provided nice facilities in his backyard for them and there is no rooster present. It is against the covenants and a City of Springdale ordinance. He then asked that we just not act on it. Rob Frits stated we would take his request into consideration and get back to him.
Declaration of Quorum: President Rob Frits presiding.
New Business:
John Duke advised us that All Around needs new equipment and will give us a $1500. discount if we will pay in advance for July through September 2014. Ralph Gresham moved that we pay All Around's bill in advance for services July through September 2014, seconded by Jason Combs. The motion passed 8-0.
John Duke stated Todd Loftin, principle at Helstern Middle School, had discussed with him the possibility of involving some middle school students in community service projects in the neighborhood. This would be in partnership with the school system's "EAST Program". ---- Something to think about.
Secretary's Report: presented by Nancy Brown. The minutes were emailed to board members for their review prior to tonight's meeting. Judy Hammond moved, seconded by Ralph Gresham to approve the June 2014 POA minutes. The motion passed 8-0.
Treasurer's Report: presented by Alicia Hines.
Alicia emailed the following, along with copies of pertinent balance sheets and income statements to the board members for their review prior to this evening's meeting.
Good evening,
The attached reports were submitted to the finance committee last week and have received their approval.
Once again, the financials look good, under budget and nothing stands out.
I am happy to report that we collected all (2013 & 2014 dues) of the DTS dues ($7000) from Cross County bank who has taken ownership. I have also been able to collect from a couple of folks who didn’t pay last year. I sent out certified letters and had good response from most people. We have several that we are working through issues (ie they say they mailed the check but we didn’t receive it). It is time that I start getting forceful with the hearing notices. I will pick up mail tomorrow at the post office so I will update the accounts receivable list before I come to the meeting.
Maintenance expenses were up this month as we expected - we had the cost of the street light repairs, plumbing in the pool house, street trim trimming, fence repair and fountain repair.
Pool expenses started in June so the payroll shows up. I have only collected for 2 room rentals and then in July I received $75 for pool passes. The POA has not received any other money from the pool.
Jerry has asked for a breakdown of the Crumpacker park. This is what I show so if I missed something - let me know.
Revenue $25,000 (from Crumpacker family)
Miracle Recreation $ 41,345.32
Signarama (plaque) $ 3,216.53
Logan Nursery $ 4,387.48 (I am not sure if this total was for Crumpacker)
Emerson Monument $ 1,250.00
Total $ 50,199.33
Let me know if something was left out.
thanks
Alicia
Jerry Martin moved, seconded by Judy Hammond to approve the April financials. The motion passed 8-0.
Property Manager's Report: presented by John Duke.
- Thank You Cards
- Crumpacker Park Trash Can/Volleyball Net
- The trash can that was delivered the week of 6/23 was the wrong product. The new can has arrived but was to be installed 7/24. The 7/23 storm damage has pushed this back to the week of 7/28.
- Volleyball poles have been painted, new pole bases installed, new net installed.
- Logan is still aware that he still owes us two trees.
- 412/Founder’s entry sign discussion
- Insurance Proceeds = $5.918.50
- After multiple attempts to collect a new check from adjuster, I called the Arkansas Municipal League. They will issue a check the week of 7/28.
- Replace with rock sign that matches 56th Street entrance:
- Bid #1 – Emerson Monument = $6,146
- New lighting fixtures will be installed. Morgan will have price the week of 7/28.
- The rock has been located at the quarry and was shipped the week of 7/21. Installation is scheduled for the week of 7/28.
- Emerson will attempt to salvage the existing Har-Ber Meadows sign with no guarantees of it remaining intact. This will be an additional charge and a new location will need to be determined in advance while the crane is available. Rob Frits and others stated it may not be wise to invest any more money in refurbishing.. Bobbye Kelly moved, seconded by Jerry Martin to scrap the old sign. The motion passed 8-0.
- Brick discoloration in common areas/repair.
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges.
- Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns. (See attached)
- The masonry company could not locate a matching brick. ACME Brick has inspected the brick and will no longer return calls or email. I have located the original supplier which was Boral Brick. They no longer carry the Bordeaux brick but have a similar called Vining. The sample board was delivered on 7/23. If it is a satisfactory match, I will schedule with Guadalupe Masonry.
- Broken light pole
- Ireland/Tall Oaks Loop North – Morgan has leveled the pole.
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Francis Fair Stop Signs/ASN Parking Discussion
- The City of Springdale Traffic Committee met on 6/30 to discuss 3-way stop signs on Francis Fair and parking at ASN. I have discussed the ASN parking situation with Keith Vire. Discussion for Board Meeting. (See attached minutes) Rob Frits added that we have asked for a speed bump but was rejected by the city. We are now asking for 3-way stops to be installed along Francis Fair. The city wants to do their own study on the traffic before allowing the stop signs. It was also added that the circle by the pool is a fire lane and needs to be painted as such to prevent resident parking there. John Duke is to get a price.
- 4th of July Follow-up Discussion - one resident was overheard to say that it was shorter this year than last. It was timed at two minutes shorter. We will use the same company next year. Jerry Martin suggested we might want to do something like have watermelon.
- Pool (See Attached)
- Health Inspection 7/15:
- Health Inspection 7/22: attached to these minutes. pH was slightly low and was corrected, some repair is needed on the ring buoy, and the handrail and ladders need some tightening.
- Fire Department inspection 6/24:attached to these minutes. Inspected fire extinguishers readiness and availability, and checked exit signs and lighting.
- Wading pool tile repair discussion.- some tiles are loose at the far end, but can wait until pool closes after Labor Day.
- Tree Trimming
- Dale has trimmed all resident street trees. His original bid was $3,000. If anyone notices a street tree hitting the tops of cars as they drive by in the streets, notify John Duke.
- After doing his job for awhile, Dale Cramer believes he may have under-bid his tree trimming job as it is more work than anticipated. It should have been $4500./year instead of $3000./year. Board discussion followed and it was decided that even at $4500./yr, it is still more cost-effective to hire Dale. Ralph Gresham moved, seconded by Rob Stark to increase Dale's fee to $4500./ per year. The motion passed 8-0.
- Back to School Dive-in Movie
- Liz Bowden and a few of her friends will help organize a back to school event at the pool. Jamy Livingston has agreed to donate her projector and screen and is checking on movie pricing.
- Would the Board consider making a donation of up to $500? - Judy Hammond moved, seconded by Ralph Gresham to donate the $500. Discussion followed. Rob Frits again voiced concern with licensing. John Duke will check on this as we need more details about snacks and the license for the movie. Rob Frits will work out the details and expenses.
- 7/23 Tree Damage - see Storm Damage - Tree Removal attachment
- Dale has removed all of the resident street tree damage.
- All Around has removed all common area damage below 3” caliper per the contract.
- Dale removed the above 3” items in the common area (except for the willow tree and oak north of Coyote Crossing) not covered by their contract for $300. Per All Around’s contract, the charge would have been $750.
- Willow tree area behind the Manning Clinic and JTL tree will be discussion for the Board meeting considering all of the damage. Mike Luttrell has been notified and insurance will not cover the willow damage. Will explain at meeting.--- John Duke explained that we need to get the area back to normal. Estimated cost is $800.00
- Har-Ber Ducks Swim Meet
- The meet was well attended and I did not receive any negative comments.
- Animal Husbandry - POA Board in taking under consideration.- see resident concerns.
- Resident to attend 7/28 Board Meeting to discuss
- Williams Adams - 498 Founder’s Park West -
- ARTICLE IX , Section 15. Animal Husbandry. No animals, livestock or poultry of any kind shall be raised, bred or kept on any Lot except dogs, cats and other common household pets (not to exceed two of each category) provided they are not kept, bred or maintained for commercial purposes. Notwithstanding the foregoing, no animals or fowl may be kept on the Property which result in an annoyance or are obnoxious to residents in the vicinity. Animals are not permitted to roam the Property and must be controlled on a leash if they are not on a Lot. No dog runs shall be allowed except with the permission of the ARC.
- Covenant Violation Discussion: (see attached list of residents in violation of covenants )
- To discuss at meeting - John Duke is to set dates for their hearings and start fines if they do not show for the hearing.
- Donnie’s response to fining residents:
- I think it should depend on the violation. I contacted Bella Vista to see what their POA does and they don’t have any set amount. It’s case by case when they do it at all. I’d start at something like $10/day.
Committee Reports:
Architectural Review Committee: presented by Matt Baker.
- One request for residential solar panels.
- Several requests for huge commercial signs.
- ARC needs approval for new committee members.
Security and Neighborhood Watch: presented by Officer Scott, Springdale PD.
- Presented the idea of having a class closer to the holidays concerning how to protect your valuables and keeping your home secure.
Lakes: Presented by Ralph Gresham.
- Lakes are generally in good condition.
- One area of concern are the ponds in Founder's Park. Most of the time, children use these little ponds, but recently adults have been fishing there, too. There is a very large carp in one of the ponds and we think this may be the attraction. The last time we had a fish that large in one of the ponds, we found it dead on the ground near the entrance to the area. Someone had caught it and not released it and just let it die on the lake bank. We discussed the possibility of making the park ponds for children only.
Landscape, Facilities, and Yard of the Month:
- Bobbye Kelly volunteered to chair this committee.
- Jason Combs asked about the situation of the dams leaking problem. Jerry Martin responded that he is not convinced that they are really leaking. Ralph Gresham will get a picture. We need to resolve whether the dams are leaking or not, or it may be just normal 'spill over'.
Long Range Planning Committee: presented by Rob Frits.
- 56th Street: update on expansion -- Springdale will pay HBM $12,400. for the property they will take. We need to keep track to where this money goes.
- Clubhouse Renovations: on hold
Old Business Follow-up:
Matt Baker wanted to let us know that more pavers are popping up and need attention. John Duke will look into this.
Voting and Board Authorizations via email: 6-24-14 to 7-27-14 - none
With no further business, the meeting was adjourned at 8:34 p.m..
Respectfully submitted this 25th day of August, 2014.
________________________________ Rob Frits, President
________________________________ Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
June 23, 2014
Board Members in attendance were: Rob Frits, Nancy Brown, Jerry Martin, Judy Hammond, Hope Feiner, Ralph Gresham, and Jamey Smithson. Also in attendance was newly elected board member Bobbye Kelley.
Board Members absent: Rob Stark.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Officer Scott, Springdale PD, and resident Matt Baker.
The meeting was called to order at 6:31 p.m. by President, Rob Frits.
Resident Concerns: none
Declaration of Quorum: President Rob Frits presiding.
New Business:
- The Swim team coach, Jill Young, requested permission for the team to host a swim meet at the HBM pool on Thursday, July 10, 2014, for 2-4 hours, possibly from 4-7 p.m. The pool would need to be closed to residents during that time. She will handle the entire setup with help from volunteers and she suggested additional parking (with an estimated 80-100 cars) at Young Elementary. Discussion followed. Rob Frits voiced concern that other residents would want to close the pool for private parties. Tom Jefcoat stated that this was basically a neighborhood function, which is instructional and developmental since the Har-Ber Ducks are composed entirely of resident children. Jerry Martin moved, seconded by Ralph Gresham that we closed the pool for the swim meet one time only. The motion passed 5 yes-2 no.
- Fire Marshall Miller of the Springdale Fie Department was here concerning the parking problem around the ASN (Arkansas Support Network). Dr. Manning was also present due to the parking of ASN clients in his lot and not using the ASN parking lot. Miller stated the road width is 27' and a fire truck requires 20' minimum. With cars parked on the road, fire trucks cannot move through Isaac's Orchard. Dr. Manning added the fire trucks cannot get to his clinic in case of emergency. Miller said the road width requires signage and suggested painting the curb red and marking it as a "fire lane". Miller will contact the city and request that they paint the curb restricting parking. Dr. Manning added that he would like signage to limit his lot to his patients since he owns the property.
Secretary's Report: presented by Hope Feiner. Thank you to Hope for taking and typing the minutes during Nancy Brown's absence. The minutes were emailed to board members for their review prior to tonight's meeting. Jerry Martin moved, seconded by Jamey Smithson to approve the May 2014 POA minutes. The motion passed 6-0.
Treasurer's Report: presented by Alicia Hines.
Alicia emailed the following, along with copies of pertinent balance sheets and income statements to the board members for their review prior to this evening's meeting.
I sent the financial reports to the finance committee earlier this week. After discussion, they have approved and asked me to send out to the board.
I have also attached the current customer balances. The previous boards asked that we give a little time for folks to pay (June 15th deadline) so after June 30, I will start collection notices.
I have been asked what the total cost of the Crumpacker park and I am working on that info. I am not sure that I have received all the invoices.
I have spent many hours updating the pool list - we have many renters and owners who have “many roommates” so it has not been an easy process to keep the list updated.
Let me know if you have questions.
thanks
Alicia
Jerry Martin moved, seconded by Hope Feiner to approve the April financials. The motion passed 6-0.
Jerry Martin moved, seconded by Hope Feiner to approve the May financials. The motion passed 6-0.
Property Manager's Report: presented by John Duke
- Thank You Cards - sent to the following for their support at the annual HBM picnic.
- One Source Financial, Inc.
Carol Crumpacker
104 E Robinson Ave
- Signature Bank
- WRMC
- Business Donations
- Crumpacker Park Trash Can
- Trash can has been delivered and will be installed the week of 6/23.
- John will mark where it is to be installed.
- 412/Founder’s entry sign discussion -
- Insurance Proceeds = $5.918.50
- Replace original sign:
- Bid #1 – Dsign = $8,485.87
- Bid #2 – Will solicit additional bids after Board determines the sign design
- Replace with rock sign that matches 56th Street entrance:
- Bid #1 – Emerson Monument = $6,146
Above are listed some options and costs. John has located someone to demo and install a rock sign like the one at the 56th Street entrance (including demo and tax) for $5600.00. After discussion whether to install a rock sign or rebuild the original type sign (redo the brick, paint the sign and add lights), Jerry Martin moved, seconded by Judy Hammond to replace the Hwy 412 entrance with a rock sign identical to the 56th Street entrance. The motion passed 7-0.
- Brick discoloration in common areas
- I have made contact with the City regarding the columns that are in need of repair on the Founder’s Park and Coyote Crossing bridges.
- Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns.
- The masonry company could not locate a matching brick. ACME Brick has inspected the brick and is currently looking for a brick that is similar in appearance.
- Broken light pole
- Ireland/Tall Oaks Loop North – Ordered 2/19. Luminare took longer than normal to ship due to the receptacle addition to the base. The pole is scheduled to arrive on 5/9. Pole has been installed. The base is no longer level. Morgan is scheduled to shim the pole on 6/20.
- 56th Street/Francis Fair – On hold for 56th street lane additions.
- Annual Meeting Follow-up Discussion
- Pool
- Health Inspection approval
- New mats installed
- New pool door codes installed
- Pool lights on timer for pool season
- Repaired both pool room doors
- Women’s toilet repaired
- New toilet paper holders installed in men and women bathrooms
- The entire pool house flooded twice the week of Memorial Day.
- Pool equipment coupling in equipment room burst. Minor equipment repair.
- Purchased wet/dry vac and removed water
- Floor drains were the cause of the second flood. Plumber cleared floor drain clog. No problems since repair.
- Entry Fountain
- Water volume has been reduced to prevent water loss.
- Har-Ber Ducks Request - see 'New Business'
- Har-Ber Ducks would like to host a meet on Thursday, July 10 from approximately 4:00pm to 7:00pm. The main pool would need to be closed during this time.
- Animal Husbandry
- Williams Adams - 498 Founder’s Park West- violation letter was sent.
- ARTICLE IX , Section 15. Animal Husbandry. No animals, livestock or poultry of any kind shall be raised, bred or kept on any Lot except dogs, cats and other common household pets (not to exceed two of each category) provided they are not kept, bred or maintained for commercial purposes. Notwithstanding the foregoing, no animals or fowl may be kept on the Property which result in an annoyance or are obnoxious to residents in the vicinity. Animals are not permitted to roam the Property and must be controlled on a leash if they are not on a Lot. No dog runs shall be allowed except with the permission of the ARC.
- Jones Road Perimeter Fencing Repair
- POA owned sections repaired
- Owner’s did not respond. Will send violation letters after Board discussion.
- Covenant Violation Discussion
- April violations: Donnie has sent letters from Lisle Rutledge to highlighted residents. (See attached)
- May/June Violations: Donnie has sent letters from Lisle Rutledge to highlighted residents. (See attached)
- Irrigation Repair
- Tall Oaks/Allie Francis intersection island repaired.
- Tall Oaks Loop North Playground
- John Duke added that the City has agreed to help with sidewalk maintenance and will take a survey to areas needing attention.
- Ralph Gresham inquired about the status of our two bridges needing repair by the city. John Duke will check on that again.
- Alicia Hines added that DTS construction still owns approximately 10 lots that are undeveloped and been taken over by the bank. She is actively pursuing back dues.
Committee Reports:
Architectural Review Committee: presented by Matt Baker. Since Don Rutledge and Tom Jefcoat have resigned, we need two more volunteers with some knowledge of architecture and/or engineering. Will send out a web blast asking for someone to serve.
He also reported that one resident's request for red siding was denied.
Security and Neighborhood Watch: presented by Officer Scott and Jamey Smithson.
- No parking in the circle drive next to the pool house.
- Two burglary attempts on Dancing Rabbit and Tall Oaks Loop. Don't leave your garage doors open or cars unlocked and parked on street.
- Speeding is continuing on Francis Fair. Have clocked some cars at 73 mph. Will have to possible put double yellow lines down the length of the road and 3-way stops at each road connecting with Francis Fair in order to slow down the speeders.
Lakes: presented by Ralph Gresham.
- Algae is present in lakes different from lakes last year. The pumps are running for circulation and carp have been added to aid in algae control.
- Lake clean up next Saturday - meeting Saturday morning at 8:30 a.m. at Coyote Crossing bridge.
Landscape and Facilities:
- There is mud draining into the lakes from Har-Ber High School through the rain drains. It is to the extent that it is filling in our lakes. John Duke will notify the city.
- There is evidence of some leaking in our man-made dams between the lakes. The water freezes in the winter an makes the openings bigger. The issue is serious and needs to be addressed.
Yard of the Month: none. Judy Hammond would like someone to be responsible for this.
Long Range Planning:
- 56th Street - on hold
- Clubhouse Renovations - on hold
Old Business Follow-up:
Jamey Smithson added that he believed we needed added security for the swim meet due to the large number of people and cars expected. It would cost approximately $100.00 for 4 hours. Jerry Martin moved, seconded by Ralph Gresham to provide for the officer. The motion passed 6-0.
Voting and Board Authorizations via email: 4-28-14 to 6-23-14 (none)
With no further business, the meeting was adjourned at 8:10 p.m..
Respectfully submitted this 28th day of July, 2014.
______________________________ ________________________________
Rob Frits, President Nancy Brown, Secretary
Har-Ber Meadows POA Board Meeting
April 28,2014
Board members in attendance were: Rob Frits, Rob Stark, Jerry Martin, Hope Feiner, Jamey Smithson, Ralph Gresham, and Tommy Hensen.
Board Members absent: Nancy Brown, Judy Hammond and Glen Jones.
Also in attendance were: Alicia Hines, Treasurer; and John Duke, Property Manager
Resident Concerns: Concerns were notes for the trees in Isaac Orchard and the commercial properties cleaning it up and keeping it their properties mowed. John Duke will follow-up. Steelman’s requested approval from the Board to construct a sunroom on the north side of their home with a heat pump. ARC could not approve. Jerry Martin motioned to approve, seconded by Jamey Smithson. The motion passed 7-0.
Declaration of Quorum: President Rob Frits presiding.
New business: Donnie Rutledge was in attendance for knowledge and insight for Discussion of 56th Street Property. The board has been presented with an offer from the City of Springdale for a portion of the East perimeter of the POA adjacent to 56th Street at a value of $12,400.00 . After further discussion from the board Jerry Martin made the motion for the 56th Street Committee to counter the City of Springdale’s offer to request value of the property at $1.49 per square feet, seconded by Jamey Smithson. The motion passed 6-1. Not in favor Tommy Hensen.
Donnie Rutledge also consulted with the Board in regards to fines/assessment’s to residents if they don’t comply with current covenants and what is the best approach within Har-Ber Meadows. Donnie indicated that more research needed to be done and the topic will be furthered tabled until a later date.
Secretary’s Report: The minutes were previously emailed to all members of the board for their review. Ralph Gresham moved to approve the March 24, 2014 minutes, seconded by Rob Starks. The motion passed 7-0.
Treasurer’s Report: presented by Alicia Hines. Alicia emailed the actual reports to board members for their review prior to the meeting. Alicia also reported to the Board that the second round of dues will be sent to residents who have not paid their POA dues yet and the announcement for the annual meeting scheduled for May 19th. Jerry Martin moved to approve the March, 2014 financial reports, seconded by Rob Stark. The motion passed 7-0.
Property Manager’s Report: presented by John Duke.
- Crumpacker Park Memorial Discussion:
- Equipment installed
- Sign installation scheduled for the week of 4/28/14
- Landscaping and tree installation scheduled for the week of 4/28/14. Nine trees were planted.
- 412/Founder’s entry sign:
- Still waiting on remainder of check. (the insurance adjustor informed John Duke that a supplemental check was placed in the mail the week of 3/17. After receiving the check, the amount was still short of the estimate. John Duke has talked to the adjustor and insurance is working on a third check to make up the difference. Work will begin after all monies have been received).
- The board requested that John Duke receive bids to replace the current sign with a stone sign instead of repairing current sign.
- Brick discoloration in common areas:
- John Duke has contacted the city regarding the columns that are in need of repair on Founder’s Park and Coyote Crossing bridges.
- Guadalupe Masonry has agreed to honor their original bid even with excluding the bridge columns.
- Still waiting on the brick company to locate a matching brick.
- Broken Light pole:
- Ireland/Tall Oaks Loop North – ordered 2/19. The pole is scheduled to arrive 5/9/14.
- 56th Street/Francis Fair – on hold for 56th street land additions.
- Bridge Lights:
- The glass lamps have been cleaned.
- Annual Meeting:
- John Duke will schedule an e-mail blast for re-elections, and information on annual meeting (date,time) to residents.
- Pool discussion
- Improvements: John Duke informed the board of ordering new anti-fatigue drainage mats for the floor in the swimming pool area for slippage. Cost incurred is under pool costs. John is approved to purchase what is needed up to $500.00.
- Pool opening began the week of 4/21/14.
- Entry Fountain Discussion:
- Moving the south fountain in the lake area around Isaac so it will eliminate the spraying on the buildings. John Duke will research a process to eliminate this from happening.
- Music in the park:
- Judy Hammond and John Duke will visit with the band (Jim) to find some dates that will work with schedules.
- Roper’s Pool Boys is the band’s name.
- Current available dates: Saturday, May 10; Saturday, June 14; and Saturday, July 12.
- Easter Egg Hunt:
- Huge success, over 80 children present.
- Jones Road Perimeter Fencing:
- John Duke researched and informed the board that North of Coyote Crossing is in POA but South of Coyote Crossing is private and owned by residents. John Cook was called and analyzed the fences. No tear out was involved but there were areas that needed to be fixed. Estimate to the POA of 1,000 square feet of fence line at a cost of $1,480.00. Tom Hensen moved that the board would have John Cook fix the fence line for the cost of $1,480.00, seconded by Jerry Martin. Motion passed 7-0. For the area that the residents own John Duke will contact the homeowners south of Coyote Crossing and let them know the estimate to fix there fence. John Cook would pass on the POA pricing to the residents if they would want to fix their fence at the same time.
- Covenant Violation:
- April violations: John Duke has 50 residents on his list that received letters, 20 have already complied.
- Draining of Ponds:
- John Duke informed the Board that the leaves in the ponds need to be removed. All Around would be in charge. Ralph Greshem has requested to be present with the ponds were drained.
- Scott’s Lime Application:
- No lawn treatment needed at this present time.
Committee Reports:
Architectural Review Committee (ARC) – presented by Tom Jefocat. 2 news homes have been approved and 1 landscaping. The old playground needs mulch.
Security and Neighborhood Watch – presented by Jamey Smithson. Security camera’s are in use within Har-Ber Meadows. People are fishing and not catching and releasing. There was a reported break-in at a house and they are looking into the details. Children are unattended walking around the ponds. Teenagers hanging out at the lake areas.
Lakes – presented by Ralph Gresham. Running through a dry time. Need to turn on circulation pumps so the lower lake doesn’t get low. Ralph Gresham motioned to purchase 20 carp for a cost of $200.00 that would be spread through-out the lakes in Har-Ber Meadows. Seconded by Rob Stark. Motion passed 7-0.
Landscape and Facilities- Cleanup dates have been set for the 2nd Saturday of each month starting at 8:30 AM with juice and doughnuts provided for those that help.
Long Range Planning Committee-
- 56th Street – presented at the beginning of the meeting.
- Clubhouse Renovations – currently tabled until a further date.
Old Business Follow-Up:
Annual Meeting – has been scheduled for May 19, 2014.
Voting and Board authorizations via email: 3-25-14 to 4-28-14: None
With no further business, the meeting was adjourned at 8:14 PM.
Respectfully submitted this 23rd day of June, 2014.
_________________________________
Rob Fritz, President
_________________________________
Hope Feiner