December 2014 Minutes

Har-Ber Meadows POA Board Meeting

December 15, 2014

Board Members in attendance were: Judy Hammond, Nancy Brown, Rob Stark, Ralph Gresham, Hope Feiner, Jason Combs, Bobbye Kelly, Jerry Martin.

Board Members absent: Rob Frits and Jamey Smithson,

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, and Matt Baker ARC.

The meeting was called to order at 6:32 p.m. by Vice-President Judy Hammond.

Designation of Quorum: President Vice-President Judy Hammond presiding.

Resident Concerns: and New Business:

Marla and Kevin Lightburn, 207 Ireland were present concerning the ARC decision to deny their application for the installation of a swimming pool at their residence. They ask that the POA Board of Directions grant a variance to the ARC’s decision and allow them to install their pool. The ARC denied their request because the amount of concrete to be poured around the pool, and concrete already there, far exceeded the amount of square footage permitted by the HBM guidelines. The Lightburns and their contractor requested that they be permitted to lay pavers around the pool instead of poured concrete. After discussion, Jason Combs moved to grant a variance to allow construction of the pool with pavers to be placed around the pool instead of poured concrete, seconded by Rob Stark. The motion passed with the following count:

4 Ayes – Rob Stark, Hope Feiner, Jason Combs, and Bobbye Kelly

2 Nays – Jerry Martin and Ralph Gresham

2 Abstaining – Judy Hammond and Nancy Brown

Judy Hammond also requested that they leave the fence area open, don’t change any plans, and restore the greenspace back to its original condition.

Budget for 2015:

The Finance Committee, composed of Alicia Hines, Jerry Martin, Rob Stark and Hope Feiner met and presented the attached budget, which included the following recommendations:

  • increase maintenance by $4000.00
  • decrease revenue by $1000.00 – pool room rental
  • increase Scott’s Lawn Care by $1000.00
  • increase in the cost of insurance by $300.00
  • decrease postage and delivery due to the new website by $300.00

Alicia Hines and the Finance Committee worked through each item to obtain the best scenario for this budget, without raising resident dues. Alicia added that the 2014 Budget was well maintained. Jason Combs moved, seconded by Bobbye Kelly to approve the 2015 Budget. The motion passed 8-0.

Property Manager’s Contract: Contract remains the same with the exception of the verbiage ‘inspection of property’ needs to be changed to ‘routine inspection of the property’. Jerry Martin moved, seconded by Ralph Gresham to approve the Property Manager’s Contract with the change in verbiage. The motion passed 8-0.


Before ending the meeting, Ralph Gresham advised of a fire alarm activated in HBM. There was no damage, but the fire department did have a problem with getting trucks through the streets with cars parked in the area.

Voting and Board Authorizations via email: 11-25-14 to 12-15-14 – none

With no further business, the meeting was adjourned at 7:15p.m..

Respectfully submitted this 26th day of January, 2015.




____________________________                                        ____________________________


Rob Frits, President                                                                Nancy Brown, Secretary




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