Har-Ber Meadows POA Board Meeting
March 24, 2014
Board Members in attendance were: Rob Frits, Nancy Brown, Rob Stark, Jerry Martin, Judy Hammond, Hope Feiner, Jamey Smithson, Ralph Gresham, Glenn Jones, and Tommy Hensen,.
Board Members absent: none
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Tom Jefcoat, Judy Hammond, and Matt Baker, ARC.
The meeting was called to order at 6:28 p.m. by President, Rob Frits.
Resident Concerns: Resident Jame Zachary was present to voice her concerns over the conditions of the wood perimeter fence along Jones Road. She stated that her house on Floy Court is ten years old and when her section of the fence blew down she replaced it. She stated that other residents in that area would not maintain their sections until they blew down and insurance would cover them. In the meantime, they are deteriorating and unsightly. She wanted to know what were the thoughts of the POA concerning this issue. John Duke responded that he had a presentation during his portion of the meeting later on this evening that he would address the issue.
Declaration of Quorum: President Rob Frits presiding.
New Business: none
Secretary's Report: presented by Nancy Brown. The minutes were previously emailed to all members of the board for their review. Judy Hammond moved to approve the February 2014 minutes, seconded by Hope Feiner. The motion passed 10-0.
Treasurer's Report: presented by Alicia Hines. Alicia emailed the actual reports to board members for their review prior the meeting along with the following comments:
I am attaching the Feb financial reports.
Items of interest:
Collected $50 for special events
Maintenance was mostly street light repair - over $1800.
We are under budget on most items as we know that many cost will catch up with us during the spring and summer.
I am really surprised at how low our water bills have been after those high ones last year. I really wonder if some of that problem was the water company.
Let me know if you have questions.
Jerry Martin moved to approve the February 2014 financial reports, seconded by Rob Stark. The motion passed 10-0.
Property Manager's Report: presented by John Duke.
Jerry Martin moved to authorize John Duke up to $4000.00 to start with Crumpacker Park columns and continue with John Duke's discretion, seconded by Ralph Gresham. The motion passed 10-0.
John Duke received an email from Allen Pughs, City of Springdale, concerning the expansion of 56th Street. Rob Frits, John Duke, and Jerry Martin will meet with him and report back to the board.
Rob Frits asked John Duke to get bids for the part that is the POA's responsibility and pass that options on to the residents that own their fences south of Coyote Crossing. John responded that he would find us a few options.
John added that there is also a bench in Founder's park that has a back broken out and he will get that fixed.
Architectural Review Committee- presented by Tom Jefcoat.
There have been two new constructions under consideration or approval. Matt Baker added that there have been some issues with the use of railroad ties around garden areas. The ARC cannot approve the use of railroad ties as they are prohibited by the Covenants, but they have not strictly enforced this if the garden is already established and in an alley or backyard and is not visible from the front street.
Security and Neighborhood Watch- presented by Jamey Smithson.
Lakes-presented by Ralph Gresham.
Landscape and Facilities- presented by Judy Hammond.
Long Range Planning Committee-
Old Business Follow-up:
Annual Meeting- John Duke will continue to solicit people to help.
Decline in the care and appearance of property in HBM- Ralph Gresham stated that we need to find a way to motivate people to take care of their property and landscaping. Nancy Brown added that we may have to start applying penalties per the covenants when property and landscaping are left to deteriorate. Rob Frits stated he will invite Donnie Rutledge to the next meeting for his opinion. and possibly to get the process planned.
Voting and Board Authorizations via email: 2-25-14 to 3-24-14 (none)
With no further business, the meeting was adjourned at 7:58 p.m..
Respectfully submitted this 28th day of April, 2014.
Rob Frits, President
Nancy Brown, Secretary