Har-Ber Meadows POA Board Meeting
June 24, 2013
Board Members in attendance were: Judy Hammond, Nancy Brown, Glenn Jones, Jerry Martin, Rob Stark, Ralph Gresham, and Hope Feiner.
Board Members absent: Rob Frits, Jamey Smithson, and Tommy Hensen.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager; and Matt Baker; ARC.
The meeting was called to order at 6:33 p.m. by Vice-President, Judy Hammond..
New board members are normally not seated until the July meeting of the year in which they are elected, but Ralph Gresham moved, seconded by Jerry Martin that Hope be seated as a member tonight due to the shortage of members present. The motion passed 4-1.
Declaration of Quorum: Vice-President Judy Hammond presiding.
Resident Concerns: none presented.
New Business: Jerry Martin discussed the email sent to board members prior to tonight’s meeting. The email is as follows:
At tonight’s board meeting I am going to ask the board to approve the purchase of picnic tables and additional park benches as follows:
In addition to the picnic tables and benches, I am going to propose that we appropriate money now to plant additional trees this coming fall. We planted 30+ trees this past spring and I have heard a lot of favorable comments about them. I would like to propose that we plan on planting another 30 to 50 trees this fall. If the trees cost $125 each, this would mean an appropriation of $4,000 to $6,250. I think we should approve the funding now to be sure the trees are available when the time comes to plant.
I look forward to seeing each of you at the meeting. If you have any questions please do not hesitate to contact me.
Secretary’s Report: presented by Nancy Brown. The minutes for April 2013 were emailed in advance to board members for their review. There was no board meeting in May due to the annual picnic in the park. Jerry Martin moved to approve the April minutes, seconded by Glenn Jones. The motion passed 6-0.
Treasurer’s Report: presented by Alicia Hines. The financial reports were emailed prior to the meeting for board members review along with the follow email.
Attached are the April & May financial reports. These reports were sent to
the finance committee earlier in the week.
April & May details
Special Events Revenue: Received $25 for special events
Advertising: Collected $500 from Ear Nose & Throat clinic for park bench
Meeting Room: Had to refund a meeting room per John Duke (resident overpaid
last year and wanted refund)
Miscellaneous Expense: $768.88 camera & $1054.60 to Anita Parisi for swim
Postage: had to buy postage for the all the newsletter, notices, and
statements and paid for the printing cost
IT expense: Purchase of internet equipment
Professional fees Audit: Paid partial for the audit and tax return in
Professional fees Legal: Donnie invoiced us for the supplies expenses
Maintenance: Installation and coding of locks for the pool building, extra
work by All Around from the wind damage
Collected the past due interest and fees for the home on 479 Wades Coach
The costs of these extra expenses are below our limit to capitalize so that
is why I have expensed them.
Jerry Martin moved, seconded by Rob Stark to approve the April/May Financials. The motion passed 6-0.
Property Manager’s Report: presented by John Duke.
Har-Ber owned bridges:
iii.Metro Paint-did not submit bid or return calls.
Nancy Brown moved, seconded by Glenn Jones to hire CertaPro to paint the bridges. The motion passed 6-0.
The bridges on Founder’s Park and Coyote Crossing are on the list to be painted by the city.
2.Wireless Internet Update-Pool House-almost any day now.
3.Crumpacker Park Memorial Discussion- John Duke met with Carol who may donate up to $15,000. Discussed possibilities of what should be constructed. Handouts are attached to these minutes.
Discussion tabled until next meeting.
Jerry Martin moved, seconded by Glenn Jones to commit to 1/2 of the cost for bid #2. The motion passed 6-0.
ARC – presented by Judy Hammond.
May & June ARC Report
Approved 2 pool applications
Approved 4 new home construction applications
Approved 2 fence applications
Approved 1 landscape design
Approved 1 fence relocation and driveway extension
Approved 1 fence change from wood to vinyl, storage building, and landscape
6514 Norman– the new resident placed a large shop building on the back of his lot. He did not submit an application. It was not in compliance and the ARC asked that the building be removed. We did hold a special ARC meeting in regards to this matter and asked legal counsel to send a letter to the resident. The building has been removed.
If you have any questions or need more information, please email me.
Security and Neighborhood Watch – presented by Officer Scott.
3 Minors were caught breaking into cars on Founder’s Park. They were arrested.
Fishing – several non-residents were caught fishing and were kicked off HBM property.
Officer Scott reminded everyone when contacting the non-emergency PD dispatch number to report fishing by suspected non-residents, to state they are trespassing – the fish are property of HBM POA.
Lakes Report – reported by Ralph Gresham.
Landscape and Facilities Report: – none
Yard of the Month – presented by Glenn Jones.
Glenn reported that our Yard of the Month sign was stolen from Steve Lisle’s yard. It has not been located and we need to get a new one.
Long Range Planning Committee
Voting and Board Authorizations via email: 4-26-13 to 6-23-13
Voted online in June 2013 to contract with Hog Wild Pyro for our 4th of July Fireworks Show. The vote was unanimous. A copy of the contract is attached to these minutes.
With no further business, the meeting was adjourned at 8:50 p.m..
Respectfully submitted this 22nd day of July 2013.
Rob Frits, President
Nancy Brown, Secretary