Har-Ber Meadows POA Board Meeting
January 27, 2014
Board Members in attendance were: Rob Frits, Rob Stark, Nancy Brown, Jerry Martin, Ralph Gresham, Judy Hammond, Hope Feiner, Glenn Jones, and Tommy Hensen,.
Board Members absent: Jamey Smithson.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Tom Jefcoat, ARC.
Resident Concerns: none
Declaration of Quorum: President Rob Frits presiding.
The meeting was called to order at 6:30 p.m. by President, Rob Frits. Rob opened the meeting with thanking everyone for all their work last year.
Rob Stark stated that our current HBM website is not user friendly and currently needs revamping. He has been checking into various new content management systems such as wordpress.org. The basic installation is free, but we would need to pay for anything additional such as additional plug-ins. Rob Stark moved, seconded by Judy Hammond to authorized Rob Stark up to $1000.00 for the startup of a new website to include the three domain names. The motion passed 9-0.
Alicia Hines presented the 2014 bill from Scott’s Lawn Service to be paid totally in advance in order to received the 7% discount. Jerry Martin moved that the Scott’s bill be paid in advance, seconded by Glenn Jones. The motion passed 9-0.
Secretary’s Report: presented by Nancy Brown. The minutes were previously emailed to all members of the board for their review. Jerry Martin moved, seconded by Hope Feiner to approve the November 2013 Minutes. The motion passed 9-0.
Treasurer’s Report: includes November and December 2013 Financials: presented by Alicia Hines. The water bill has been corrected, new meters were fixed, collections are doing well, and we had $1382.00 donated to special events. The year ended in a good situation. Judy Hammond moved, seconded by Ralph Gresham to approve the Nov, and Dec. 2013 financials. The motion passed 9-0.
Property Manager’s Report: presented by John Duke.
Perimeter fencing on all Lots shall be maintained to a fence standard equivalent to original construction and all fencing must be consistent with this Declaration and architectural standards established by Declarant or the ARC.
Fences of wire or chain link construction are prohibited on Lots, and the design and materials of all fences shall be approved by the ARC prior to construction pursuant to the approval requirements of Article VI, Section 1, of this Declaration.”
Architectural Review Committee: nothing over the holidays.
Security and Neighborhood Watch: Officer Scott had nothing of significance to report.
Lakes: still in good shape.
Landscape Committee: did not meet over the holidays.
Yard of the Month: will not purchase another yard sign.
Long Range Planning Committee:
Old Business Follow-Up:
Voting and Board Authorizations via email: 11-26-13 to 2-24-14 (none)
With no further business, the meeting was adjourned at 8:20 p.m..
Respectfully submitted this 24th day of February, 2014.
Rob Frits, President
Nancy Brown, Secretary