Har-Ber Meadows POA Board Meeting
February 24, 2014
Board Members in attendance were: Rob Frits, Nancy Brown, Jerry Martin, Judy Hammond, Hope Feiner, and Tommy Hensen,.
Board Members absent: Rob Stark, Jamey Smithson, Ralph Gresham, and Glenn Jones.
Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager, Tom Jefcoat, ARC, and Officer Scott, Springdale PD.
The meeting was called to order at 6:30 p.m. by President, Rob Frits.
Resident Concerns: none
Declaration of Quorum: President Rob Frits presiding.
Terms are ending for Glenn Jones and Tommy Hensen. Tommy is not running again and we have not yet heard from Glenn.
Secretary’s Report: presented by Nancy Brown. The minutes were previously emailed to all members of the board for their review. Judy Hammond moved, seconded by Jerry Martin to approve the January 2014 Minutes. The motion passed 6-0. It is noted that the $25,000. approved for playground equipment is not necessarily to be purchased from Arkoma.
Treasurer’s Report: presented by Alicia Hines. Alicia emailed the actual reports to board members for their review prior the meeting along with the following comments:
Items of interest:
Designated funds was reduced from December by the trees that were paid in January and increased by the $250 for the park bench from Walker Brothers.
We have collected $1,582.50 for the special events.
The credit card payments are deposited in the Signature account so there is an increase in that account.
We invoiced $317,611.79 in membership dues for 2014. Membership revenue is figured by 1/12 monthly and the balance is left in Deferred Income.
I will move the $250 for the bench from undesignated to designated capital items next month.
The expenses are way below budget. Contracts are on the money with the only exception being Scotts which John never contacted me with the correct changes to pay.
Maintenance is street lights and the All Around bills that will be reimbursed by insurance.
Utilities are way below budget.
Let me know if you have any questions. This seems pretty standard to me.
Jerry Martin moved, seconded by Nancy Brown to approve the financial reports. The motion passed 6-0.
Property Manager’s Report: presented by John Duke.
Architectural Review Committee: nothing new.
Security and Neighborhood Watch: Presented by Officer Scott. All is quite in the neighborhood.
Landscape and Facilities: no meeting last month, nothing urgent.
Yard of the Month: Not active in January.
Long Range Planning Committee:
Old Business Follow-up: Rob Stark is working on the new website.
Voting and Board Authorizations via email: 1-27-13 to 2-24-14 (none)
With no further business, the meeting was adjourned at 7:38 p.m..
Respectfully submitted this 24th day of March, 2014.
Rob Frits, President
Nancy Brown, Secretary