August 2012 Minutes

Har-Ber Meadows POA Board Meeting

August 27, 2012

Board Members in attendance were: Rob Frits, Judy Hammond, Nancy Brown, George Kelly, Jamey Smithson, Tommy Hensen, Jerry Martin, and Glenn Jones.

Absent were Ralph Gresham and Rob Stark.

Also in attendance were Alicia Hines, Treasurer; John Duke, Property Manager.

The meeting was called to order at 6:30 p.m. by Rob Frits.

Declaration of Quorum

Resident Comments/Concerns:

  • Deborah Goff informed us of a walk in the neighborhood for awareness for Huntington’s disease. She was inquiring as to the proper procedures.
  • Esther and Michael Steenbergen from All-around Landscaping were present. They were checking in with the community and offered their help with our tree problems. Michael will get with George Kelly, Landscape Committee Chairman.

Secretary’s Report: presented by Nancy Brown. Minutes for both the regular meeting on July 23, 2012, and a special meeting called on August 6, 2012 were presented. Judy Hammond moved that we approve minutes from both meetings, seconded by Jerry Martin. The motion passed 8-0.

Treasurer’s Report: presented by Alicia Hines. The Financial Committee met earlier this evening and she attached the following comments with the actual financial spreadsheets for July 2012.

“I have attached the financial information and would like to share a bit of
what we discussed.
We have $25,000 set aside for designated projects or needs. The committee
discussed the pros and cons of using part of those funds to pay for the
lights that were recently installed. Since those lights were less than the
$1500 capital threshold, the committee suggests just paying for those out of
maintenance budget expense. It still keeps the maintenance budget under the
amount for the year so far.
We also discussed having Mike Luttrell (our insurance agent) attend either
the finance meeting or board meeting to give the board an overview of our
insurance needs and history.”

Rob Frits added that we have an abundance of cash on hand and asked that the board authorize more investments to improvements as assets to help with the advantage of having depreciation. Tommy Henson added that some of that money was needed to last for expenses through the end of 2012, and that also needed to be taken into account. Rob asked the board to give this some thought and filter any ideas through him for consideration. It was also added that we should think of ‘needs instead of wants’.

Judy Hammond moved that we approve the financials, seconded by George Kelly. The motion passed 8-0.



Voting and Board Authorizations via email: 7-23-12 to 8-27-12 None during this time.

Old Business follow-Up:


With no further business, Judy Hammond moved, seconded by Jerry Martin to adjourn the meeting. The meeting was adjourned at 8:06 p.m.

Respectfully submitted this 24th day of September 2012.





Rob Frits, President





Nancy Brown, Secretary









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